Administrative Assistant - Kingston upon Thames, United Kingdom - Russell-Cooke

Russell-Cooke Kingston upon Thames, United Kingdom

1 week ago

Part time

Description

We are seeking a part time Administrative Assistant to join our Children and Education team in our Kingston office. This role requires working 3 days a week from 9.30am-5.30pm.

You will report to the team's Executive Assistant and will assist the department with general administrative support.

Technical skills and expertise

Excellent attention to detail

An enthusiastic and driven person who is prepared to really contribute their efforts to, and will work well within, a close team

Someone wishing to develop their skills and experience

Good standards of literacy and numeracy and IT literate, including in excel essential

A person who may have a particular higher level skill such as accounting or IT would be desirable

The Role

Duties include but are not limited to:

Document Production:

To copy, scan, print and finish documents

To produce accurate typed documents in accordance with the Firm's style and standards from a variety of sources

To produce routine reports

To assemble and/or check electronic or printed documents including accurate proof reading

To have a good standard of written English and solid numeracy

Record keeping :

To ensure that files (electronic) are efficiently, accurately and regularly maintained

Proficiency in the use of the Firm's File Management software (and any subsequent document management system that may be introduced – training will be provided) to file and maintain all emails in appropriate client directories

Follow the Firm's file maintenance procedures and file review procedures

To be able to accurately and quickly enter electronic data

File opening and closing:

Follow the Firm's physical and electronic file opening and archiving procedures, including the use of temporary storage of files

Financial support:

Assist fee earners with the completion of basic documentation, such as bill payments, electronic payment requests, receipts and transfers and expenses reclaims using our online system

Carry out client billing processes under supervision of the Executive Assistant and producing matter time enquires using excel

Internal administration:

To support the fee earners through the efficient operation of all the Firm's administrative procedures and policies

To assist in booking fee earners on conferences and courses

To implement all relevant policies and procedures, including booking couriers/taxis, booking events and for external/bulk copying/printing

To provide bundling support using PDF documents

Professional Standards:

To work and behave in a professional manner and to a high ethical standard

Comply with procedures set out in the firm's Office Manual

To carry out duties given by the partners or employees faithfully and diligently and follow all reasonable instructions

Treat all information about the Firm and its client and their business as wholly confidential

Salary and benefits

We offer competitive salaries and generous benefits.

We have a diverse workforce and aim to attract high calibre applicants that reflect the demography of our geographical location and client base. Individuals will be employed solely on merit and the requirement of the position. No applicant or employee receives less favourable treatment on the grounds of sex, race, marital status, disability, age, sexual orientation, gender Identity or religion. Reasonable adjustments will be made to eliminate or reduce disadvantage.

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