- To be the main point of contact for all enquires to the Departments.
- To be responsible for preparing, co-ordinating and allocating clinical staff to the clinical Rota to provide cover for all theatre, ward care, outpatients and emergency on-call cover, ensuring that any changes to the planned rota are timely communicated to the relevant parties.
- To continually update the electronic rota to ensure all changes are published "live".
- To use initiative to redeploy clinical staff and make appropriate changes at short notice to cover unplanned leave.
- To deal with all annual and study leave requests for the trainees and physicians' assistants, ensuring appropriate cover within the department and any necessary on-call swaps have been actioned.
- To facilitate, through the Staff Bank, locum/agency cover for doctors in training and consultant level, liaising with agencies and receiving CVs.
- Organise, in conjunction with Medical Workforce, the induction programme for the new trainees, in particular support those arriving from abroad.
- When sick leave is reported to the Clinical Lead, to liaise with Medical Workforce to ensure the relevant details are on the Electronic Staff Record (ESR).
- To provide administrative support for the directorate management team.
- GCSE or equivalent Level C or above in English & Maths
- NVQ or Diploma Level 3 in Business Administration
- Medical Terminology
- NVQ Level 4
- Able to demonstrate advances use of Microsoft Office packages - particularly Outlook, Excel & Word
- Proven administrative experience in large organisation
- Minute taking experience
- Able to manage conflicting priorities and organise workload effectively with minimal supervision to meet tight deadlines
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Rota Co-ordinator for Obstetrics, Gynaecology and Paediatrics - Dudley, United Kingdom - The Dudley Group NHS Foundation Trust
Description
To provide a comprehensive administrative service to support the Gynaecology, Obstetrics and Paediatrics Directorates, particularly for the Management Team, Clinical Director and Clinical Service Leads.
Main duties of the job
Working for our organisation
At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of "excellent health care, improved health for all". We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.
We are committed to becoming a diverse and an inclusive employer and where people feel sense of belonging. Seeking to expand diversity within our teams, we positively encourage applications from under-represented groups such as ethnically diverse, disabled and LGBTQ+ groups. We are also under-represented in-terms of gender within nursing roles and we would welcome applications from people from male and non-binary backgrounds.
Dudley Group offer many opportunities for our staff to develop and grow within their roles through our Learning department. These include topics such as communication, wellbeing, team development, cultural competency, and values, plus much more. For those in a Management/Leadership role, there are additional programmes to support you to develop the skills you need. These include our Managers Essentials Programme and a Leadership Programme that all managers will attend as part of your Dudley Managers Induction. Our Learning Prospectus is a great way to discover the details behind what's available for you here at The Dudley Group.
We are committed to home life balance through flexible working and making reasonable adjustments where possible
Detailed job description and main responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.
Person specification
Qualifications
Essential criteria
Desirable criteria
Knowledge
Essential criteria
Planning & Organisation Skills
Essential criteria
Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here .
It is vital that you provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here Criminal records checks for overseas applicants.
Not everyone needs a 'Skilled Worker' visa.
