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Wembley

    Data Coordinator - Wembley, Greater London, United Kingdom - The FA

    The FA
    The FA Wembley, Greater London, United Kingdom

    2 weeks ago

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    Description
    Team Co-ordinator - Event Medical Team (7 month FTC)
    Full Time

    We have a great opportunity within our Event Medical Team for a Co-ordinator to join on a 7 month fixed term contract to support the busy events season.

    This role will provide proactive and efficient administrative support to the event medical teams at The FA.

    We have a great opportunity within our Event Medical Team for a Co-ordinator to join on a 7 month fixed term contract to support the busy events season.

    This role will provide proactive and efficient administrative support to the event medical teams at The FA, including:
    Wembley National Stadium events
    On The Road national team games

    The role will be based at Wembley National Stadium and may involve event-day responsibilities which will require flexibility in working arrangements.

    The FA offers hybrid working, and this role would be suited to a combination of on-site and work from home.

    Supporting the Medical Operations Manager in delivering the core administrative elements of their role.

    Co-ordinating staffing for events - this includes the management of staff availability & event day allocations using established systems.

    Arranging and coordinating meetings for operational and governance workstreams related to the evet medical team (including updating accurate minute taking, Teams channels and action tracking where required).

    Monitoring incoming and outgoing communications and actioning tasks as required from shared mailboxes and calendars.

    Ordering equipment, uniform and pharmacy orders required by clinical staff for the operation of medical services, including logging and tracking such items where required (this will be supported by clinical staff).

    Support departmental projects on an ad hoc basis.
    Provide support to medical educational courses occurring at Wembley Stadium
    Liaison with colleagues within Wembley Operations, events planning, health and safety, and finance teams
    Identify improvements to current medical administration systems and develop for the future
    Book staff for events including Conference and Banqueting alongside other non-bowl event requirements
    Work with the event day casual staff to support administration transfers between event days and non event days, - this may include, but is not limited to, staff allocation and rota, supporting delivery of electronic patient record systems, facilitating attendance of visiting medical staff and guests attending in a governance role from outside the organisation
    There will need to be some flexibility in hours delivered around event day attendance; all attempts will be made to ensure there is sufficient prior warning of required attendance outside normal office hours, and appropriate measures will be taken to ensure this time is paid back through reduction in regular working hours
    Provide direction and/or assistance on matters of event medical operations to the wider FA business where required

    Comply with all company policies and procedures to ensure the highest standards of health, safety and wellbeing can be maintained.

    A flexible approach to working hours.
    Excellent proficiency in Microsoft 365 software and services including Office suite, Teams and SharePoint.
    Experience in medical / healthcare administration or support related roles.
    A commitment to continuing professional development and continual improvement.
    Evidence of a desire to work in event operations or within a healthcare multidisciplinary team

    We are committed to ensuring everyone can flourish in their roles, to achieve this we have unique office spaces under the arch of the iconic Wembley National Stadium, which is the home of English Football.

    We are also delighted to offer a world-class, Elite Performance Centre, St.

    We pride ourselves in offering a competitive salary as well as great opportunities to develop and grow in your role.

    Access to event day tickets at Wembley Stadium, alongside a host of regular internal events throughout the season encouraging you to connect and learn with your colleagues and look after your mental health and wellbeing.

    Free, nutritious lunches, at Wembley Stadium and St. Free private medical cover.
    A contributory pension scheme.
    An additional Thank You days leave, volunteering days as well as 25 days annual leave.
    A hybrid working model offering greater flexibility.

    It is responsible for promoting and developing every level of the game, from grassroots through to the professional game, and generates significant revenue to support investment into English football each year.

    The FA oversees England international teams across men's, women's, youth and disability football, as well as running the National League System and FA Competitions including the Emirates FA Cup, Barclays FA Women's Super League, FA Women's Championship, and Women's Adobe FA Cup, and the world-class facilities of Wembley Stadium and St.

    George's Park, all with a purpose to Unite the Game and Inspire the Nation.

    We currently work within a hybrid working model whereby the expectation is to work from your contractual location for part of the week, and as and when required by the team.

    The remaining days can be worked remotely. Your contract with The FA will specify a fixed location of either Wembley Stadium, St. George's Park or our Processing Centre, unless the role is advertised as a homebased contract.

    Our equality, diversity and inclusion strategy forms an integral part of our long-term commitment to using our influence across English football to create a game free from discrimination.

    A Game For All outlines three key strategic commitments - Lead the Change, Be the Change, and Inspire the Change - which will ensure tackling discrimination remains a core priority for English football for years to come.

    We are a diverse workplace, aspiring to represent football across the country. The Football Association actively promotes inclusion and diversity, encouraging you to be the best version of yourself at work.
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