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    Part Time Telephone Receptionist - London, United Kingdom - La Fosse

    La Fosse
    La Fosse London, United Kingdom

    1 week ago

    La Fosse background
    Part time
    Description
    Who we are La Fosse is a total talent solutions business across technology, digital, and change.

    Our expert teams work at all levels from the classroom to the boardroom on a permanent, contract, interim, and executive search basis.

    We help add short-term capacity while building long-term capability, filling immediate skills gaps and, more importantly, solving future needs with outstanding, diverse talent.

    Company culture is a huge focus for us, promoting an inclusive, caring environment that supports our employees in reaching their career goals.

    Reception – Front Desk

    Proactively ensure the office, meeting rooms and breakout areas are functional and presentable and contain the correct furniture and supplies.

    Take responsibility for visitors in case of a fire or other emergency, acting as a fire marshal for the office.

    Ensure all incoming calls and voicemails to La Fosse reception and candidate care lines are answered from 8.Log all incoming deliveries and take responsibility for successful collection by or delivery to the correct individuals.

    Manage the reception inbox and respond to emails in a timely manner.

    Assist with meeting room bookings using Microsoft Outlook, including answering room booking queries, managing meeting room changes, and proactively resolving overbookings or other room booking issues/clashes.

    Ensure AV equipment is in good working order and assist team members with use, escalating to the Operations Team if necessary.

    Work closely with building management to ensure office and building is safe and secure.

    Liaise with cleaning staff to ensure stock levels are maintained, food and beverages supplies, kitchen supplies, and ordering as needed.

    Arrange weekly food and drinks orders for Company Meeting, Birthdays, and Celebrations.

    Regularly check and maintain stock levels of spare stationary & work equipment (laptops, keyboards/mouse, laptop stands, mobile phones, screens, etc.).

    Facilities & Equipment Maintenance
    Maintain accurate and complete asset records via our Asset Management platform, updating users, status, devices, number allocation, etc.

    Employee Onboarding/Offboarding Support
    ~ Provide support with Friday company meetings, including but not limited to setting up meeting area, food and drinks, assisting with technology set up.
    Organise and collect pastries on Friday mornings.
    Provide support during seasonal events including assisting with office decoration.

    Educated to at least GCSE standard, with passes at Grade C (or equivalent) in English and Mathematics.
    Office 365, particularly Outlook and Microsoft Office suite.
    Knowledge of 3CX Administration (VOIP phone system) and NET Access system would be great but not necessary.

    Excellent interpersonal and communication skills, in person, by telephone and in email.

    Competitive base salary
    ~ Weekly office massages
    ~Bupa dental & medical cover
    ~
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