Assistant HR Advisor/ HR Advisor - Kingston upon Thames, Greater London, United Kingdom - Your World Recruitment Ltd

Your World Recruitment Ltd Kingston upon Thames, Greater London, United Kingdom

1 week ago

Description

Assistant Medical HR Advisor

The post holder will support the Medical HR Teams with the provision of a comprehensive and high-quality HR administrative service to Trust managers and staff.

They will support the teams to deliver workforce objectives, whilst providing admin support for the wider HR Operations Team, including the HR Advisory Team when required.

Job Type:
Temporary

ASAP
50 per hour Umbrella or £14.00 per hour PAYE inclusive of holiday pay

5 hours per week / Monday to Friday, 9am - 5pm

Healthcare

Based:
Office / Hospital

Level 3 CIPD qualification or equivalent relevant experience

Sufficient recent experience in a Generalist HR Admin capacity

Experience of using HR databases to record and access information

Experience in guiding managers on policies and procedures

Experience of working within an HR function in the NHS

HR Office systems and practice

Good understanding of HR policies & procedures

Good understanding of recruitment and selection processes

Medical & Dental Terms and Conditions

Deal with and advise on a range of queries from Trust managers and employees on policies and procedures and refer unresolved queries to the Senior HR and Medical HR advisors.

Provide consistent, accurate information to managers on all terms and conditions including Agenda for Change and HR policies in line with best practice

Assist the Senior HR and Medical HR Advisors with the delivery of training to line managers.

To escalate to senior members of the HR Operations Teams when a further investigation is required based on the feedback provided.

Provide admin support, including minute taking for external and internal meetings as required to support HR teams.

Ensure all computerised personal records are maintained in a satisfactory manner, i.e.

processed fairly and lawfully, are up-to-date, accurate secure, and appropriate controls are put in place in order to ensure compliance with the Data Protection Act 2018.

To be aware of current recruitment activity and update the ER Manager as required

To action in a timely manner all requests including maternity, paternity, adoption and shared parental leave and e-mail to the Payroll Department for processing.

Assist the Operational HR Managers in arranging HR training sessions, mediation meetings and policy working groups.

Provide information and administrative support as required by the AskHR and Medical HR teams.

Employee Relations Support

Assist the Ask HR team members with employee relations cases and other such procedures, when appropriate including arranging meetings / hearings.

Medical HR Support

To support the work with the Workforce Information team in extracting and maintaining various reports such as medical workforce, fixed term end dates, new starters etc.

Also support the maintenance database with regards to additional payments and recruitment activity and submit regular report as prescribed by the Medical HR Manager.

To provide support for the recruitment campaigns of Medical & Dental staff and the associated offer letters, pre-employment checks, issuing of contracts and generic work schedules as appropriate.

To assist in the administration of junior doctor's rotations - including the issuing of certificates of employment, IT accounts, exception reporting logins and anything deemed commensurate to the grade.

Attending/ supporting the Medical HR team on Doctors Induction & Junior Doctor's Forum as and when required.

Provide support for the issuing and renewal of Honorary contracts ensuring that all required pre-employment checks and processes have taken place, including a mechanism for monitoring those contracts that have been issued or near to expiry.

Ensure to adhere to the ESR Standard Operating Procedures and that all payroll/ESR inputting is done accurately and timely by the payroll deadlines each month.

Ensure all payroll documentation e.g.

joining forms, change and leavers forms are coded and submitted for entry onto ESR in an accurate and timely manner.

Produce reports on post-employment checks and other HR reports including probation period, fixed term contract, professional registration expiry, visa expiry and sickness absence data.

NMC, HPC, and ensure managers are aware of any employee who does not have up to date registration.

Liaise with external organisations such as Criminal Records Bureau, Home Office, Professional Bodies, and internal departments including payroll, finance, Occupational Health etc.

, Produce regular HR KPI reports and communicate to managers, updating performance on Statuary and Mandatory Training, Appraisal and Personal Development etc

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