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    Purchase Ledger Manager - Wigan, United Kingdom - SSP Health

    SSP Health
    SSP Health Wigan, United Kingdom

    1 week ago

    Default job background
    Permanent
    Description

    Job summary

    The Finance Shared Service Centre is led by the Chief Finance Officerwho is looking for a hands-on, confident and dynamic individual to lead thepurchase ledger team. This is a permanent role.

    The role will cover a variety of finance tasks on behalf of SSP Healthincluding managing Purchase Ledger and supporting the Financial Accountant withdaily bank and cash postings within the finance system. The Purchase Ledger Manager will supervise anddistribute work accordingly to the Purchase Ledger Assistants.

    SSP Health manages over 40 GP practices around theNorth-West and our practices have recorded some of the highest patientsatisfaction levels.

    The role will be varied and will involve exposure toa combination of duties including; responsibility of the end-to-end processeswithin purchase ledger, adherence to month end procedures and providing supportwith the PO system and ordering process and liaising with our practice managersto provide support on resource and goods supply.

    Main duties of the job

    Driving use of the new invoice automationsystem - Quadient

    Manage team with processing of invoices,coding accurately as well as assuring approval process is followed , matchingall supplier invoices to purchase orders where appropriate

    Ensure suppliers and clinicians are paid ina timely and accurate manner

    Completion of supplier statementreconciliations

    Preparation of bulk supplier payment runsand individual payments to clinical staff

    Posting of daily bank and cash transactionswithin SAGE

    Understand financial implications fororganisation and report any anomalies/concerns to the Financial Accountant

    Other duties supporting the finance teamswhen required

    About us

    The Finance Shared Service Centre is led by the Chief Finance Officerwho is looking for a hands-on, confident and dynamic individual to lead thepurchase ledger team. This is a permanent role.

    The role will cover a variety of finance tasks on behalf of SSP Healthincluding managing Purchase Ledger and supporting the Financial Accountant withdaily bank and cash postings within the finance system. The Purchase Ledger Manager will supervise anddistribute work accordingly to the Purchase Ledger Assistants.

    SSP Health manages over 40 GP practices around theNorth-West and our practices have recorded some of the highest patientsatisfaction levels.

    Job description

    Job responsibilities

    Purchase Ledger Manager

    JobInformation

    Hours:

    Location:Suite 3 Waterside, Wigan WN3 5AZ (May occasionally need to visit practices)

    Reportsto: Chief Finance Officer

    Company Summary

    The Finance Shared Service Centre is led by the Chief Finance Officerwho is looking for a hands-on, confident and dynamic individual to lead thepurchase ledger team. This is a permanent role.

    The role will cover a variety of finance tasks on behalf of SSP Healthincluding managing Purchase Ledger and supporting the Financial Accountant withdaily bank and cash postings within the finance system. The Purchase Ledger Manager will supervise anddistribute work accordingly to the Purchase Ledger Assistants.

    SSP Health manages over 40 GP practices around theNorth-West and our practices have recorded some of the highest patientsatisfaction levels.

    The Role

    The role will be varied and will involve exposure toa combination of duties including; responsibility of the end-to-end processeswithin purchase ledger, adherence to month end procedures and providing supportwith the PO system and ordering process and liaising with our practice managersto provide support on resource and goods supply.

    Key duties include:

    Purchase Ledger

    Driving use of the new invoice automationsystem - Quadient

    Manage team with processing of invoices,coding accurately as well as assuring approval process is followed , matchingall supplier invoices to purchase orders where appropriate

    Ensure suppliers and clinicians are paid ina timely and accurate manner

    Completion of supplier statementreconciliations

    Preparation of bulk supplier payment runsand individual payments to clinical staff

    Posting of daily bank and cash transactionswithin SAGE

    Understand financial implications fororganisation and report any anomalies/concerns to the Financial Accountant

    Other duties supporting the finance teamswhen required

    Procurement and Supplier Management

    Manage team with regards to monitoring andactioning requests within the purchasing email inbox and facilitating ordersmade through the items in the catalogue or raised as custom items

    Liaise with suppliers regarding orderqueries received from practices, missing items, returns, chasing orders.

    Assist in the sourcing of new productsrequired by practices

    Provide support to sites in relation to thePO system and ordering process

    Supplier management and ensure approvedterms of business are in place

    Ensure adequate systems, processes andprotocols are in place and are adhered to across the business

    Maintenance of contracts database and reviewwith CFO

    Vetting of potential new suppliers toimprove costs.

    Essential Criteria

    At least 2 yearsproven experience within a similar role

    Computer literatewith good working knowledge of all MS Office programmes and intermediate excel

    Excellentcommunication skills (written & verbal)

    Ability to followprocedure and a team player

    Proactiveapproach to problem solving

    Confidentiallydeal with complex matters

    Desirable Criteria

    AAT or equivalent

    Knowledge of SAGE and invoice automation

    Experience of dealing with large suppliers

    Your Profile

    To succeed in this role, you will have experience ofproviding financial support to (and communication with) a variety of levels ofmanagement and teams. Alongside this, you will demonstrate the ability toquickly build and maintain working relationships with a wide range of peopleoperating with organisational sensitivity.You must have a proactive approach and a strong attention to detail atall times. Ability to prioritise tasks is a key element of this role.

    Person Specification

    Qualifications

    Essential

  • At least 2 years proven experience within a similar role
  • Computer literate with good working knowledge of all MS Office programmes and intermediate excel
  • Excellent communication skills (written & verbal)
  • Ability to follow procedure and a team player
  • Proactive approach to problem solving
  • Confidentially deal with complex matters

    • Desirable

  • AAT or equivalent
  • Knowledge of SAGE and invoice automation
  • Experience of dealing with large suppliers

    • Experience

    Essential

  • To succeed in this role, you will have experience of providing financial support to (and communication with) a variety of levels of management and teams. Alongside this, you will demonstrate the ability to quickly build and maintain working relationships with a wide range of people operating with organisational sensitivity. You must have a proactive approach and a strong attention to detail at all times. Ability to prioritise tasks is a key element of this role.

    • Desirable

  • N/A
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