- Diary Management: Manage team members' schedules by identifying meeting needs, monitoring emails, and anticipating potential conflicts. Coordinate travel arrangements and other meeting logistics to ensure smooth operations.
- External Stakeholder Coordination: Communicate effectively with stakeholders across different time zones, ensuring professional engagement even with those unfamiliar with our organisation.
- Working Group Management: Organise meetings, manage multiple email distribution lists, and track attendance. Maintain accurate records in the internal CRM/database.
- Expense Reconciliation: Handle expense reports and ensure timely and accurate submissions.
- Document Formatting: Assist in the formatting of company publications to maintain consistency and a professional look. Update PowerPoint presentations as needed. Adobe InDesign experience preferred.
- Travel Coordination: Arrange international travel, including flights, hotels, visas, insurance, and detailed travel itineraries.
- Website Updates: Keep the website updated with content generated by the teams.
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Team Assistant - Central London, United Kingdom - LRA Search
Description
We are seeking a dedicated Team Assistant to join our friendly and boutique professional services firm located in central London. This role offers a hybrid work arrangement, with two days a week in the office.
The ideal candidate is a service-oriented individual with a flexible and proactive approach. Experience in a similar role and a desire to grow within a dynamic organisation are key. To be successful, you must be highly organised, detail-oriented, and conscientious.
Key Responsibilities:
Ideal Candidate Attributes:
The perfect candidate is someone who thrives on multi-tasking and enjoys taking the initiative. Strong planning and organisational skills are crucial, allowing senior staff to rely on you with complete confidence. Given the confidential nature of the role, the ability to exercise tact, discretion, and diplomacy when dealing with senior individuals is essential.
This is a small but busy office, so being a collaborative team player is a must.
LRA is acting as an employment agency for this role.
