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    Office Junior - London, United Kingdom - Colliers

    Colliers
    Colliers London, United Kingdom

    Found in: Talent UK C2 - 1 day ago

    Default job background
    Full time
    Description

    Job Description

    The Office Junior will be responsible for several general office administration and reception duties. They will work closely with the Business Support / Office Manager and Secretaries to help maintain a smooth and efficient office. We are looking for someone that is friendly, approachable and proactive in their work habits while showing high interest and engagement in all tasks delegated to them.

    Office Administration

  • Opening and closing the office. (Lights, Tv's, Kitchen)
  • Keeping all areas clean and presentable.
  • Greeting guests/ clients and notifying staff of their arrival.
  • Booking meeting rooms, assisting with meeting set up and preparing refreshments.
  • Answering the phone/ screening calls. Transferring or taking messages when necessary.
  • Collecting and distributing post to staff. Taking out-going post to reception during the afternoon.
  • Booking and arranging, travel, hotels and couriers for members of staff.
  • To provide Ad-Hoc administrative assistance to the BSM and Secretarial team where required.
  • Downloading of photos for fee earners.
  • Scanning, printing and binding of documents when necessary
  • Managing archiving.
  • Updating CRM system where required.
  • Act as First Aider and Fire Warden.
  • Assisting with onboarding with new starters; Office Tours, Security Passes and Introductions.
  • Running office errands when required.

    • Supplies

  • Stocktaking and ordering stationary when needed.
  • Checking kitchen supplies including Fruit, Tea, Coffee etc are stocked weekly.
  • Organising and ordering stock in preparation of events.
  • Keeping the kitchen tidy including filling/ emptying the dishwasher and ensuring condiments and milk are in date.
  • Topping up printers with ink and toners when needed and stocking up paper throughout the day.

    • Qualifications

    Skill and Experience

  • A self-starter with initiative drive and motivation to succeed.
  • An individual with good interpersonal skills who can work as part of a team.
  • MS Office skills

    • Additional Information

    If you're interested in gaining excellent industry knowledge, whilst receiving a competitive package, then please apply with your CV and a covering letter stating why you think you'd be suitable.

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