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    Legal PA - London, United Kingdom - Tate Recruitment

    Tate Recruitment
    Tate Recruitment London, United Kingdom

    6 days ago

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    Description
    Job Description

    Full time, Monday-Friday, hybrid working available (4 days in office, 1 from home), based in SW London. £35,000 - £40,000 - Great Benefits

    The firm

    We have an exciting opportunity working with a specialist law firm with various offices across London. They are within the top Times Law firms and Legal 500.

    Their staff are what makes them who they are. They are committed to providing a positive work environment. They invest in their staff and encourage them to develop and grow. They provide opportunities for individuals to build a rewarding career and to really make a difference. They have comprehensive employee benefits together with wellbeing policies and a mentorship programme.

    The role

    Seeking an experienced PA to provide day-to-day support to a managing partner and two junior partners.

    The successful candidate will uphold effective communication with the managing partner and work with them to organise their diary, manage their appointments and commitments and liaise directly with clients and professionals on their behalf. They will also assist the diary management and booking appointments for the partners that they support.

    You will ideally have at least 3 years of PA experience to a partner or a director in a legal setting.

    Their responsibilities will include, but are not limited to:

    • Diary management and answering internal diary related queries
    • Collating and recording monthly expenses
    • Liaising with clients and professionals to arrange calls, video conferences, in person meetings and restaurant reservations.
    • Booking meeting rooms internally and externally
    • Liaising with new prospects, including:
    • Booking initial calls
    • Send forms to the clients
    • Sending LEGL onboarding emails and engagement letters
    • Managing the mediation process, including:
    • Book intake and joint sessions
    • Send mediation process emails
    • Send onboarding docs, LEGL links for AML checks, payment on account
    • Send session summary emails out
    • Send out invoices
    • FMC membership renewal
    • Schedule meetings with mediation coach
    • Manage mediation voucher scheme
    • Scheduling coaching and training sessions and providing necessary documentation
    • Drafting covering emails and sending letters and emails out on behalf of Peter/partners
    • Electronically signing COFA forms, contracts and documentation on behalf of Peter/partners
    • Assisting with the preparation for and scheduling for Resolution drafting committee meetings
    • Assisting with the scheduling and organising of national and regional Resolution committees, including:
    • Setting up SharePoint folders with relevant documentation
    • Setting up BaseCamp for meetings
    • Liaising with attendees, fielding questions and tracking attendance
    • Assisting with the organisation and progression of various projects, including:
    • Scheduling meetings
    • Providing relevant documentation
    • Scheduling follow up meetings
    • Checking the progress of projects and reminding Peter/partners where projects have stalled
    • Liaising with any third-parties in relation to projects where appropriate
    • Assisting with the maintenance of membership to the International Association of Foreign Lawyers and organising attendance to relevant events
    • Assisting with travel arrangements including booking taxis, trains, flights, hotels and activities
    • Fielding calls when the partners are unavailable, taking messages and assisting where possible
    • Monitoring the partners inbox when they are on annual leave and forward relevant emails to appropriate members of staff for action
    • Assisting with the organisation of client hosted events, including:
    • Booking venues
    • Catering
    • Sending invites and collating attendance lists
    • Liaising with relevant third-parties, including PR and marketing agencies
    • Assisting with the creation of marketing material
    • Attending events the day to assist with organisation
    • Note taking
    • E-filing
    • Time recording
    • Any other reasonable responsibilities, from time-to-time, expected in a personal assistant role
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