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    Finance Officer - Bristol, United Kingdom - HORFIELD HC

    HORFIELD HC
    HORFIELD HC Bristol, United Kingdom

    1 week ago

    Default job background
    Permanent
    Description

    Job summary

    Are you a team player with a strongpractical finance background, and hopefully with experience in NHS/GP financesand familiarity with NHS income streams?

    Main duties of the job

    Working around 25 hours per week, you will be the senior finance officer, managing and co-ordinating all aspects of practice finance, optimising efficiency and financial performance, and ensuring the practice achieves its long-term financial objectives.

    You will liaise with the practice accountant, and produce management reports when required. You will also support the management team and ensure the practice complies with Care Quality Commission (CQC) regulations.

    Experience of QuickBooks online is required.

    This role is a PCN wide role, supporting the 2 practices in Phoenix PCN and covering the finances of the PCN itself. In time, there may be an opportunity to work with a third GP practice too.

    Closing date for applications is , with interviews likely to take place in w/c or w/c Starting date will ideally be mid-June 2024

    About us

    We are modern, forward-thinking practices, dedicated to the very highest standards of patient care. We work collaboratively and are keen to do more together.

    To achieve that we recognise that we need a committed and skilled workforce, who enjoy being part of our teams and feel valued.

    Job description

    Job responsibilities

    OUTLINE OF DUTIES

    The following are the coreresponsibilities of the Finance Officer post. On occasions, there may be arequirement to carry out other tasks; this will be dependent upon factors suchas workload and staffing levels:

  • Responsiblefor the accuracy and integrity of the accounts and all financial reports
  • Maintainthe finance function, to ensure prompt and efficient procedures are in place atall times and are followed. Develop automation where beneficial.
  • Maintainingan organised and logical filing system
  • UseQuickBooks Online accounting software to ensure monthly book keeping iscompleted and Excel to provide monthly financial management information to thePractice Managers
  • Reconcilebank accounts on a monthly basis
  • Maintainpetty cash records
  • Monitorcollection of all income due to the Practices and ensure claims are made to theappropriate authority, within the deadlines
  • Reconcilepayments received to ensure they are correct
  • Raisesales invoices for different income streams One Care, Public Health,research, private fees, training grants, property rents, room usage, etc.
  • Maintaina donations register for the Practices
  • Monitorand control cash flow of the Practices
  • Prepareannual maintenance and service charge calculations for all tenants and roomusers
  • Maximiseprofits through understanding and influencing revenues and costs
  • Maintaina detailed understanding of general practice funding in order to help maximisereturns
  • Maintaina purchase ledger and ensure the Practice Managers are advised of amounts to bepaid on a monthly basis
  • Liaisewith the external payroll provider (Fairway) to ensure overtime claims areaccurate and appropriate deductions/additions are made to staff pay. Maintainnecessary staff records for current and past employees, in accordance with GDPRrequirements.
  • Preparedetailed staff budgets and compare to monthly payroll costs and reportvariances on a monthly basis
  • Prepareaccurate quarterly VAT returns in a timely manner and applying the partialexemption rules.
  • Monitorpayment of Partner and Salaried GP pension contributions and notify PCSE of anychanges required including liaising with the accountant concerning the Estimateof Pensionable Pay.
  • Calculationand payment of Partners monthly drawings
  • Producedetailed annual financial budgets which meet the needs of the Partners,reviewing and updating when necessary.
  • Support Practice Managers with decision making, through good financialreporting and day-to-day advice to include Staffing decisions, reporting results using appropriate cost centres/departments, enhanced services and other income profitability, budget variance reporting, drawings calculations, contract negotiations and funding bids
  • Maintain relationships with practise accountants, banks, ICB/NHSE and suppliers to achieve smooth running and compliance
  • Work closely with the practice accountants in the year and accounts process
  • Attend internal and external meetings as and when required

    • This jobdescription is provided as an outline of the key tasks and responsibilities andis not intended to be an exhaustive list. The job will change over time toreflect the changing needs of the practice and its services, as well as thepersonal development needs of the post holder. A flexible approach to work andan ability to prioritise workload is required.

    Person Specification

    Qualifications

    Essential

  • Strong financial background, and ideally familiar with GP income streams
  • Book keeping/accountancy to Accounting Technician level or above (or equivalent BTEC)
  • Familiarity with QuickBooks Online.
  • An excellent working knowledge of Excel and Word.
  • Good communication skills.
  • Able to work to constant deadlines and under pressure on occasions.

    • Desirable

  • Knowledge of VAT rules.
  • Healthcare sector experience, ideally within general practice
  • Prior experience of financial management of sub-let property.
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