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    PA to Chief Executive - London, United Kingdom - M&G

    M&G
    M&G London, United Kingdom

    1 week ago

    Default job background
    Full time
    Description

    We will consider flexible working arrangements for any of our roles and also offer work place accommodations to ensure you have what you need to effectively deliver in your role.

    Executive Assistant to the Group CEO

    The role provides a great opportunity to provide comprehensive support to the Group Chief Executive and to be an integral part of the CEO office team. The role is typically office based (central London) four days per week.

    Key Accountabilities/Responsibilities

  • Meticulous diary management, managing both work and personal appointments, business meetings and offsites in collaboration with CEO Office team.
  • Work with CEO Office team to strategically prioritise meetings, events, and engagements to optimize the CEO's time and keep productivity at high levels.
  • Work with CEO office to ensure that all emails are prioritised and responded to in a timely manner.
  • Co-ordinate and welcome office visitors and CEO contacts in a professional manner.
  • Organise and manage the Chief Executive's travel, creating detailed itineraries and ensuring that all travel logistics are effectively managed.
  • Responsible for all CEO Office administration tasks such as expense processing, purchase orders, requisitions and compliance reporting etc
  • Simplification of manual tasks to improve efficiency of processes and allow accurate reporting and tracking of information.
  • Work collaboratively with colleagues and take personal accountability to maintain and enhance controls you are responsible for to support improvement of the overall control environment, customers outcomes and a reduction in M&G plc's operational risk.
  • To support the CEO office team with logistics, event management, admin and other core activities.

    • Essential Skills & Experience

  • Significant experience supporting C-suite as Executive Assistant
  • Excellent written and verbal communication skills with strong attention to detail
  • Strong Time-management & organisation skills with an ability to multitask and work well under pressure.
  • Committed to building collaborative relationships across the business.
  • High agility, being able to adapt to new scenarios within a dynamic office where priorities can change frequently
  • Proficient with Microsoft Office, and knowledge of project software such as would be a bonus.
  • Resourceful, can-do attitude and be capable of cultivating productive working relationships across the company.
  • The ability to work at pace to tight deadlines, using own initiative and with minimal supervision and remains calm in high pressure situations
  • Self-motivated, and resilient and persuasive while operating effectively at a senior level
  • The role will require a high degree of confidentiality and discretion

    • Colleague:

  • Accountable for delivering a quality service and product to customers and stakeholders
  • Focuses on quality of delivery to achieve clear outputs within guidelines and precedent
  • Runs the organisation's processes and systems following pre-defined procedures
  • Adapts to change, responds with initiative and make suggestions for improvements to own work and processes

    • We have a diverse workforce and an inclusive culture at M&G plc, underpinned by our policies and our employee-led networks who provide networking opportunities, advice and support for the diverse communities our colleagues represent. Regardless of gender, ethnicity, age, sexual orientation, nationality or disability we are looking to attract, promote and retain exceptional people. We also welcome those who take part in military service and those returning from career breaks.

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