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PA - Supporting Director of IT - City of London, United Kingdom - AJ Chambers ®
Description
AJ Chambers are representing a highly supportive, International Law Firm based in the City of London, who are seeking a proactive PA to support the busy IT team.
This is a key role within the IT team and the successful candidate will be providing full, comprehensive support to the Director of IT in all aspects of their work and to the wider IT senior leadership team.
The Role:
Providing an effective administrative service to the Director of IT and the wider team
Meeting scheduling and extensive diary management
Providing necessary documentation in a timely, efficient way for internal and external meetings
Taking minutes of meetings chaired by the Director of IT
Liaising with internal and external person/s for all meeting logistics including venue, attendance, refreshments and the distribution of materials
Managing travel including visas and itineraries, where applicable
Processing invoices, purchase orders and expense claims in a timely manner
Help prepare and administer IT budgets
Responding to correspondence via post and email
Updating IT policies when required
Assist the Director with writing effective and engaging internal communications
Answering and transferring telephone calls to the relevant person/team
Taking ownership and maintaining the IT intranet pages, ensuring content is kept up to date and accurate
General administration tasks including preparing documents, proof reading and the creation of PDF bundles
Assisting with ad hoc administration and project tasks
Attending team meetings to share information and have clarity on future actions
Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles.
Skills & Experience:
Previous experience in a PA role to senior leadership teams is essential, ideally in a legal environment
Previous experience in IT is desirable
A good working knowledge of Microsoft Suite, including Microsoft Outlook, Word, Excel and PowerPoint.
Person Specification:
Highly motivated, professional and a great team player
Accustomed to dealing with people at all levels with tact and diplomacy
Build rapport quickly
Flexible and dependable
Proactive and demonstrates experience of using initiative and good judgement
Maintaining confidentiality and discretion at all times
Great communication skills both written and oral
Able to adapt to challenging deadlines
Accurate typing and attention to detail
Highly organised and efficient
If you feel you would be suitable, please apply directly or contact Ella at AJ Chambers.
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