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    Litigation Legal Secretary - London, United Kingdom - DiverseJobsMatter

    DiverseJobsMatter
    DiverseJobsMatter London, United Kingdom

    Found in: Jooble UK O L C2 - 2 days ago

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    JOB DESCRIPTIONWe are looking to recruit a professional Property Litigation Legal Secretary to join a top law firm in London.

    JOB SUMMARYThis role is to provide secretarial support, centrally, to a group of Senior Associates, Associates and Trainees within Property Litigation.

    The role requires excellent organisational, communication and prioritisation skills and the ability to juggle conflicting demands and deadlines.

    The Legal Secretarial role is the day to day contact, internally and externally, and will work closely with Executive Assistants and the Client Administrator team.

    Reporting to the Secretarial Team Leader, the individual needs to be flexible and adaptable to the changing needs of the business.

    A degree of flexibility around working hours is expectedMAIN DUTIES AND RESPONSIBILITIESTake ownership of, and manage, the workflow from the team and delegate/work with central support departments as appropriateProactively and accurately monitor/oversee inboxes on team's behalf, during absence, as agreed with (e.g.

    Associates)Proactively and accurately monitor/oversee calendars, set up all meetings and related logistics, and ensure all arrangements are made (rooms booked, and calendars updated with changes)Prepare, edit and proofread all work, adhere to house-style with attention to detail and a focus on qualityWork closely and effectively with Executive Assistants, central teams and in collaboration with other Legal Secretaries, providing support in cases of holidays and absencesRespond to tasks promptly and manage deadlines, to ensure expectations are managedBe an effective and professional point of contact, to include managing telephone calls, taking accurate messages and being an ambassador both internally and externally for teamManage/co-ordinate billing and compliance processes on behalf of team, to include generating bills, working closely with, and supporting, Client Administrators where necessary to ensure billing/CMI processes are followed correctly in accordance with requirementsEnsure expense claims are submitted in a timely mannerUse initiative and actively identify and resolve issues when they ariseDemonstrate confidentiality, diplomacy and a thorough understanding of the group and clients who you supportPERSONAL ATTRIBUTES AND SKILLSExperience of providing a first-class legal secretarial service to a busy team within a professional environmentExcellent verbal and written communication skillsSupports and adapts to changeEager to develop within role and enhance skills including anticipating needs and thinking aheadProactive approach with an ability to understand and interpret what the team needsEnthusiasm and resilience to cope with a busy roleHighly developed communication skills, updating group when delays may occurGood organisation and prioritisation skills, working to deadlinesDiplomatic, with good judgementFlexible with a positive and committed attitudeAbility to communicate clearly and conciselyOrganised manner with ability to prioritise workload and deliver to deadlinesMotivated and pro-active with a 'can-do' approachClient service focusTeam player with the ability to interact and build relationships with people at all levelsCalm and efficient under pressurePunctual, flexible and responsive approach to workAdvanced knowledge of MS Office together with a minimum typing speed of 60 wpm.

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