Assistant Chief Secretary - London, United Kingdom - Ministry of Justice

Description

Assistant Private Secretary in the Chamber Presidents Offices, Judicial Office
Building/Site FIELD HOUSE AIT LONDON, EC4A 1DZ, FOX COURT SSCSA LONDON, WC1X 8HN, London CTS Rolls Building, Royal Courts of Justice, EC4A 1NL, London CTS Royal Courts of Justice, WC2A 2LL
Post Type Permanent
Working Pattern Full Time
Role Type Administration / Corporate Support, Operational Delivery, Other, Secretarial
Assistant Private Secretary role in the Chamber Presidents Offices, Judicial Office.
~ Upper Tribunal and Employment Appeal Tribunal Private Office

The Judicial Office (JO) is a unique branch of the civil service, independent from the machinery which supports the Government, and dedicated to supporting the judiciary as the third arm of the state.

We are answerable not to Ministers but instead, through our Chief Executive, to the Lady Chief Justice of England and Wales and the Senior President of Tribunals as we help them to fulfil their responsibilities to the judiciary.

22,000 judicial office holders, providing policy, legal and handling advice, and operational support.

This includes advice on judicial leadership, support with relationships with Government and Parliament, assistance with justice sector reform, judicial education and training, comms, and HR.

The postholder(s) will join the Judicial Private Offices directorate.

The business units include operational private offices; jurisdiction and policy private offices; This is an exciting opportunity to provide leadership and support to a busy Judicial Private Office, supporting Chamber Presidents of the UT or First Tier Tribunal, working in either the Upper Tribunal and Employment Appeal Tribunal Private Office or the Property Chamber Private Office.

These positions would suit someone looking for a stretching role working with some of the most senior Tribunals judiciary in the country.

Within the Judicial Office, the Chamber Presidents Private Offices are a series of small jurisdictional teams focused on supporting each Chamber and Tribunal President across all of their leadership functions.

Each Private Office provides policy and legal advice, and general secretariat and administrative support to the Chamber and Tribunal Presidents, working collaboratively with expert teams across the Judicial Office.

The postholder will be responsible for ensuring that the jurisdictional Private Office provides high quality policy advice and administrative and operational support to the Chamber President.

These roles involve the development and implementation of new ways of working within the Private Office(s) and the delivery of efficiencies across the wider CPO and Judicial Office.

The role involves maintaining an overview of developments in Tribunals liaising with and building strong relationships with peers and senior stakeholders across the Justice system, including His Majesty's Courts and Tribunals Service, the Ministry of Justice, other government departments, and across the Private Office Directorate in Judicial Office.

Supporting the provision of advice for the Chamber President and act as the single point of contact for enquiries on a variety of matters including governance, legislation and policy and signposting to professional support e.g.

HR, Communications, Judicial Training, Data, across the Judicial Office.

Setting the Agenda and briefing the Chamber President in preparation for set piece meetings, providing and/or commissioning written and oral advice and, noting and chasing action points and implementing decisions.

Communicating on behalf of the Chamber President with judges from both the courts and tribunals system and where directed, with officials from MoJ, HMCTS, and OGDs, stakeholder organisations, and members of the public/their legal representatives.

Providing advice and support to the Chamber President on specific jurisdictional projects, including arranging and supporting judicial working groups and networks as directed.

Supporting the Chamber President in their interaction with the JO Data Governance, Policy and Analysis Team and with the HMCTS Analysis & Performance Team, acting as the single point of contact for those Teams.

Develop and implement/maintain systems, processes and new ways of working to deliver efficiencies within the Private Office as we begin to align CPO with the established Private Offices structures across Judicial Office.

Undertake ad hoc requests as required to support the Chamber President, managing conflicting priorities often with tight deadlines.

Providing cover for Deputy Private Secretary during periods of planned and unplanned absence to ensure the smooth running of the office.

Management of Resources:

The post-holder will report to the Deputy Private Secretary to the Chamber and Tribunal Presidents of the First Tier and Upper Tier Tribunals.

be able to influence and manage upwards and speak with authority when dealing with senior officials or judiciary;

The support provided by judicial Private Offices necessarily involves working before and after court, in keeping with the judge's diary commitments and sitting patterns.

Some early mornings and late evenings can be expected, though every effort will be made to accommodate flexibility where necessary.

The Upper Tribunal APS post is based in London within the Royal Courts of Justice estate (combining the Royal Courts of Justice (Strand), Rolls Building (Fetter Lane), Fox Court (Grays Inn Road) and Field House (Breams Buildings).

Occasional travel may be required.

This post is eligible for hybrid working (current requirement is at least 60% of working hours each week to be spent in the office, in line with all government departments – but this is subject to change).

Additional Information Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows.

This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas).

All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.

Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

Flexible working hours
The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs.

All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ's Flexible Working policy.

Annual Leave
Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management.

There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

A range of 'Family Friendly' policies such as opportunities to work reduced hours or job share.

Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.

For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers.

You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. Paid paternity, adoption and maternity leave.
Free annual sight tests for employees who use computer screens.
Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
To Shared Service Connected Ltd Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting- );
To Ministry of Justice Resourcing team (resourcing-management-.As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace.

For more information on applying for a role as a candidate with a disability or long-term condition, please see our Disability Confident Scheme Frequently Asked Questions webpage.

If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.
Diversity & Inclusion

To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken.

If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.

You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas.

The duration of overseas residence and the country of abode will also be taken into account.
This flexible approach to recruitment focuses more on finding the right candidate for the specific role.

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.

Use of Artificial Intelligence (AI)

Please note that plagiarism can include presenting the ideas and experiences of others, or generated by artificial intelligence, as your own.

The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
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