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    Executive assistant - London, United Kingdom - Career Legal

    Career Legal
    Career Legal London, United Kingdom

    3 weeks ago

    Default job background
    Full time
    Description

    A leading US law firm based in central London is offering an exciting opportunity for an Executive Assistant (EA) to join their team.

    This position supports a Senior Partner in the transportation team.
    Initially a 12-month fixed-term contract (FTC), the role has the potential to become permanent.

    The Senior Partner is highly active, frequently traveling between London and various overseas offices, necessitating a high degree of organizational support.


    Key ResponsibilitiesTravel Coordination:
    Manage all travel arrangements, including booking taxis, accommodation, and handling expense forms

    Meeting Arrangements:
    Organize conference calls, meetings, video conferences, and catering services

    Client and Matter Management:
    Assist in opening new client accounts and matters, ensuring compliance with Know Your Customer (KYC) and Anti-Money Laundering (AML) processes

    Document Preparation:
    Create Power Point presentations and Excel spreadsheets, and draft simple correspondence

    Billing Support:
    Monitor the billing process using 3 E software, communicate with clients and outside co-counsel regarding fees, invoices, and handle ad hoc queries

    Required QualificationsEducational Background:
    A minimum of 5 GCSEs (or equivalent), including English and Maths

    Professional Experience:
    At least 4 years of EA experience in a corporate or professional services environment

    Desired Skills and AttributesCommunication:
    Excellent communication and interpersonal skills

    Proactivity:
    Proactive, enthusiastic, and resilient in managing tasks and challenges

    Billing Expertise:
    Experienced with complex billing processes

    Technical Proficiency:
    Strong knowledge of Power Point, Excel, i Manage, and 3 E software.

    ApplicationIf you are organised, detail-oriented, and thrive in a fast-paced environment, this could be a great opportunity to advance your career with a prestigious law firm.

    This role not only offers a dynamic work environment but also the potential for a permanent position.
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