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    Head of Facilities - London, United Kingdom - Lewis Row Ltd

    Lewis Row Ltd
    Lewis Row Ltd London, United Kingdom

    1 week ago

    Default job background
    permanent Administrative
    Description

    A Law firm in London are looking for a Head of Facilities to join the firm.

    Key Responsibilities:

    Facilities Management

    • Day to day management of the Office Services department which encompasses Reception & Hospitality, General Office department, Archiving and Facilities Management (10 direct reports including team leader).
    • Day to day management of facilities maintenance for London including providers / suppliers of all services (Air Conditioning, general electrical, lighting, plumbing and leak detection etc.).
    • Space planning for new joiners and departmental moves including production of office plans.
    • Work with the COO, Projects and Facilities teams to provide operational support relating to any physical moves / relocation projects, including external moves / internal reconfigurations and working with external third parties (e.g. designers, builders, agents etc), and preparing detailed planning schedules as needed.
    • Annual budget responsibility for office and facility services.
    • Creation and track of annual business plan and departmental objectives.
    • Health and safety representative for the firm reporting any accidents/injuries to the HSE in line with RIDDOR.
    • Carry out annual general risk and fire risk assessments.
    • Bi-weekly Health & Safety and fire evacuation induction (new joiner onboarding).
    • Communicate and facilitate regular fire evacuation practices.
    • Management of fire wardens and responsible for the recruitment of volunteer fire wardens - reporting to the landlord following evacuations.
    • Head First Aider and responsible for the recruitment and training of volunteer first aiders.
    • Lead DSE assessor responsible for specifying and ordering ergonomic furniture and equipment.
    • Management of office security including access control.
    • Ensure all areas of the office are kept clean and tidy and operate efficiently.

    General Management

    • Point of contact for all landlord enquiries relating to the day-to-day operation of the office space, attend regular landlord meetings and advise on any impact to office space.
    • Responsible for the day-to-day management, coordination and contract management of building management services and external contractors / suppliers.
    • Monitor service levels, negotiate contracts, and ensure deliverables meet quality and cost standards.
    • Develop and manage the Facilities and Office Services budget, including forecasting and tracking expenses related to maintenance, repairs, renovations, and other facility-related projects.
    • Management of the new Staff social hub and associated catering offering.
    • Keep the COO regularly updated with issues relating to the buildings.

    Team Leadership

    • Provide leadership and direction to the Office Services Team Leader and wider team to enable them to deliver in a consistent and structured approach.
    • Foster a collaborative and inclusive work environment, promoting professional growth and development.

    Skills and Experience

    • Previous experience as Head of Facilities, preferably in a law firm.
    • Experience of office moves/refurbishments is an advantage.
    • Project management experience.
    • Experience of procurement and budgeting processes.
    • Knowledge of building systems, maintenance and construction practices.
    • Knowledge of health and safety regulations and compliance.
    • Have a current office Health & Safety qualification.
    • Have a current First Aid qualification.
    • Flexible and willing to travel to Leeds when required (approx. every 2-3 months).

    If this sounds like something you are interested in please send your CV or contact Rowena Bubb of Lewis Row Recruitment for further information.

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