Jobs
>
Executive Assistant
>
London

    Executive Assistant - United Kingdom - Career Moves Group

    Career Moves Group
    Career Moves Group United Kingdom

    3 weeks ago

    Default job background
    Description

    Administrative Business PartnerLocation:
    London Length: 7

    Months Rate:
    £31.73 p/h PAYE (Approx £65.9K per annum)


    Hours: 9am – 6pmThis client is a top 5 tech giant and one of the world's most popular search engines.

    This is a hybrid role, so you will split your time between home office and the clients offices in central London.

    On-site you will be able to access their amazing facilities and quirky working spaces, as well as free breakfast/ lunch/ dinner, on-site gyms, outdoor spaces and roof gardens, wellness rooms and sleep pods.


    Job description:

    core administrative tasks (e.g., travel management, expense reporting, calendar management, facilities coordination) with minimal assistance from program management tasks by delivering medium- to large-scale projects or events from initiation through delivery.identify approaches to solve problems.

    Exhibit excellent judgment and discretion with minimal guidance.proactively and provide guidance to other ABPs as needed.

    Able to lead a committee or team effectively.corrective action for risks and obstacles in projects or events with occasional assistance from executives.

    May serve as an escalation point and escalate to senior recommend creative ways to complete defined administrative and program management tasks via selection of better and establish trust with multiple executives across org or PA and with cross-functional partners to share knowledge and complete communication skills with internal and possibly external-facing parties.

    Build rapport and demonstrate E/ABP community activities within PA/Site. Seen as a role model to other ABPs.

    May be actively involved in ABP knowledge of the supported business??? strategy and goals, allowing for positive impact to schedules and priorities.


    Core Responsibilities:
    maintain, and update calendar events, with minimal guidance


    This includes:

    proactively scheduling, maintaining, and updating calendar events for the supported executive or team with consideration for time zone differences; building in adequate preparation time for events; resolving scheduling conflicts; responding to requests for scheduling and meetings; optimizing calendaring for short- and long-term planning of supported executive and team; making recommendations to support leadership time allocation with respect to calendar and travel.

    expense management activities with minimal guidance


    This includes:

    completing expense reports on behalf of executives, reviewing and processing invoices, expense reports, and purchase advocate for office space needs with minimal guidance; manage requests for space accommodations; liaise with internal partners (e.g., real estate workplace services - REWS) to construct and plan space allocation; may facilitate office moves.meetings for the executive or team with minimal guidance.

    Ensure meeting room, equipment, and attendee list are correct and confirmed; gather, compile, and create meeting materials (e.g., decks and meeting agendas); ensure meeting materials are aligned with the specific meeting agenda; assist with note- organize internal and external programs and events (e.g., team off-sites, business events, tech talks, summits) and manage event logistics (e.g., venues, equipment, swag, entertainment, travel) in collaboration with internal partners and external vendors; ensure compliance with internal and external policies/procedures; may act as the main point of contact during the event.

    Contribute to projects or programs (e.g., Culture Club, E/ABP global community projects, Function/PA E/ABP specific process improvement or other projects, executive-driven projects or programs not related to the E/ABP role).

    Execute events, projects or programs with minimal guidance.

    Deliver MEDIUM- to Large-scale projects/events from initiation through delivery, determines corrective action for risks and obstacles with occasional assistance from executive, may serve as an escalation point.

    Proactively identify approaches to solve problems. Exhibit excellent judgment and discretion.


    Skills/Experience/Education:


    to use calendaring tools and techniques to create, prioritize, and manage the schedule of individuals and groups, including the understanding of scheduling norms, work hours across locations, and other scheduling resources or expense processing and approval procedures and practices, including the ability to use expense reporting tools and systems to track, manage, and approve recognize the confidentiality or sensitivity of the information (e.g., personal or business information), and manage highly confidential information and/or set meeting agendas, understand the audience, set action items, and drive meetings to the desired outcome.

    This includes following up on action items and communicating decisions that result from build trusting, collaborative relationships and rapport with different stakeholders and businesses.

    This includes being approachable, engaged, authentic, and relating well to people regardless of personality or resources for travel planning, such as internal and external travel tools, including the knowledge of international traveling processes or rules (e.g., create accurate, clear, concise, and well-organized content that transfers knowledge to users to meet their needs.

    Ability to communicate and deliver information to a variety of audience types in a manner that is adapted to each learning style, level of understanding, and background.

  • dearCoffee

    Executive Assistant

    2 weeks ago

    dearCoffee London, United Kingdom

    dearCoffee, a renowned coffee brand, is currently seeking a skilled and organized Executive Assistant to join our team. As an Executive Assistant, you will provide high-level administrative support to the executive team and contribute to the smooth operation of the company. · The ...

  • Give A Grad A Go

    Executive Assistant

    3 weeks ago

    Give A Grad A Go London, United Kingdom

    Competitive salary of £40,000 - £50,000 DOE · - Flexible working opportunities · - Employee health and wellness discounts · *** · **Company profile - FinTech Firm** · In this Executive Assistant role in London, you will be joining the London office of a FinTech company, which is ...

  • Australasian Recruitment Company

    Executive Assistant

    1 week ago

    Australasian Recruitment Company London, United Kingdom

    **EXECUTIVE ASSISTANT** · An exciting opportunity to support a leading sales website CEO · **EXECUTIVE ASSISTANT ROLE**: · - Managing the end-to-end onboarding process for new clients, ensuring all necessary documentation and information are collected accurately and in a timely m ...

  • Australasian Recruitment Company

    Executive Assistant

    1 week ago

    Australasian Recruitment Company London, United Kingdom

    **EXECUTIVE ASSISTANT** · A leading leadership consultancy company is looking for an Executive Assistant to join the team on a 9-month temporary basis · **EXECUTIVE ASSISTANT ROLE**: · - Acting as the primary point of contact for internal and external stakeholders, including exec ...

  • Australasian Recruitment Company

    Executive Assistant

    2 weeks ago

    Australasian Recruitment Company London, United Kingdom

    **Executive Assistant - Mandarin Speaking** · **Salary: £35,000 - £45,000 per annum** · *** · A permanent opportunity as an Executive Assistant supporting the CEO of a leading property company Please note, the postholder must be fluent in Mandarin. · **Executive Assistant Respons ...

  • Australasian Recruitment Company

    Executive Assistant

    3 weeks ago

    Australasian Recruitment Company London, United Kingdom

    This is a great opportunity for an Executive Assistant to work for a leading global trade company for 3 months · **Executive Assistant Responsibilities**: · - Managing the diary, preparation for meetings and making travel arrangements · - Coordinating and running Senior Leadershi ...

  • NL Recruitment

    Executive Assistant

    1 week ago

    NL Recruitment London, United Kingdom

    NL Recruitment is currently looking for an **Executive Assistant** to the CEO to join a charity that supports children with critical conditions. · Providing support to the Chief Executive Officer and members of the Executive Team, you will effectively support the Chief Executive ...

  • Signature Recruitment

    Executive Assistant

    3 weeks ago

    Signature Recruitment London, United Kingdom

    Do you have strong admin and secretarial experience, seeking an opportunity to further your career as an Executive Assistant? Are you looking for a long-term part-time assignment with an immediate start? Signature Recruitment is partnering with a prestigious London-based universi ...

  • Page Personnel Secretarial & Business Support

    Executive Assistant

    2 weeks ago

    Page Personnel Secretarial & Business Support London, United Kingdom

    This Executive Assistant position based in the City of London would require direct support to a C-Suite level executive sat at the top of a global Financial Services business. This role is very fast paced, and demands an experienced individual well equippeddo deal with pressure. ...

  • Telstra

    Executive Assistant

    2 weeks ago

    Telstra London, United Kingdom

    Employment Type · Fixed Term (Fixed Term) · Closing Date · 15 Aug :59pm · Job Title · Executive Assistant · Job Summary · As an Executive Assistant, you play an important role in providing professional, responsive and in confidence support to assigned Executives and their broader ...

  • Tay Associates Ltd

    Executive Assistant

    3 weeks ago

    Tay Associates Ltd London, United Kingdom

    A leading executive search and leadership advisory firm seeking a forward-thinking Executive Assistant. · Based in the West End, this Executive assistant role will be perfect for a dedicated team player who is self motivated, efficient and who enjoys working in a high volume and ...

  • Page Personnel Secretarial & Business Support

    Executive Assistant

    3 weeks ago

    Page Personnel Secretarial & Business Support London, United Kingdom

    As the Executive Assistant you will be dynamic and proactive in managing the co-founders busy diary and aspects of his personal life. This is a business PA/EA position where you will be exposed to an international vibrant environment joining at one of themost exciting times. · ** ...

  • Landor

    Executive Assistant

    1 week ago

    Landor London, United Kingdom

    Landor is looking for a Executive Assistant to join our London studio. Could this be you? · **We are Landor.*** · **World-leading brand specialists.*** · **Consulting. Design. Experience.*** · **Connecting business strategy to brand.*** · **Bringing every facet of brand to life.* ...

  • Tay Associates Ltd

    Executive Assistant

    1 week ago

    Tay Associates Ltd London, United Kingdom

    A Tier 1 Family Office are looking for a dynamic and ambitious Executive Assistant to join their growing team, within a company that was founded by partners with a Hedge Fund and Corporate Finance background. · Based in a boutique West London office, the Executive Assistant will ...

  • Give A Grad A Go

    Executive Assistant

    2 weeks ago

    Give A Grad A Go London, United Kingdom

    A competitive salary of £42,000 - £45,000 (+ discretionary bonus) · - Beautiful office space in St Pauls · - Work perks - think puppy days in the office · **Company profile - Investment Banking** · Our client is one of the UK's leading Investment Banks, which are recognised for t ...

  • CCHQ

    Executive Assistant

    3 weeks ago

    CCHQ London, United Kingdom

    An exciting opportunity has arisen for an Executive Assistant to join the Executive Office at Conservative Campaign Headquarters. We are looking for a proactive, hands-on team player to support a busy Chairman's team. · **Key Responsibilities**: · - Management of the Chairman's d ...

  • Royall Appointments

    Executive Assistant

    1 week ago

    Royall Appointments London, United Kingdom

    **Title: Executive Assistant, Personal Assistant, or PA - Creative Agency** · **Location: SW London Salary: £28k** · **"Are you a fabulous Executive Assistant or PA that wants to work for a truly formidable creative leader in the creative communications and events industry?** · * ...

  • Love Success Recruitment

    Executive Assistant

    2 weeks ago

    Love Success Recruitment London, United Kingdom

    **Executive Assistant -** · - 6 months | Office base | Full time_ · Our client is a global investment banking company who are looking for a passionate EA to provide high-level executive support to Directors. The role is due to start as soon as possible and is fully office based. ...

  • Signature Recruitment Ltd

    Executive Assistant

    2 weeks ago

    Signature Recruitment Ltd London, United Kingdom

    Do you have extensive diary management experience? Are you a pro-active Personal Assistant? Signature Recruitment has an exciting opportunity for you, with our client, a prestigious London University, as an Executive Assistant. This is a full-time, temporary position based in Cen ...

  • Irish Life

    Executive Assistant

    1 week ago

    Irish Life London, United Kingdom

    **Location**:London, GB · - Potters Bar, GB**Company**:CLFIS Limited**Description**: · **Job closing date: 7 May 2023** · - Canada Life UK looks after the retirement, investment and protection needs of individuals, families and companies. We help to build better futures for our c ...