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    Administrator - Partner Matters Unit - Belfast, United Kingdom - Allen & Overy

    Allen & Overy
    Allen & Overy Belfast, United Kingdom

    3 weeks ago

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    Description

    Administrator - Partner Matters Unit

    We have an exciting new opportunity for an Administrator to support the Partner Matters Unit (PMU), based in the A&O Shearman Belfast office. If you have an administrative background and experience supporting senior stakeholders, we would love to hear from you

    A&O Shearman

    A&O Shearman is a new global industry-leading law firm, with 48 offices in 29 countries worldwide. Our fluency in English law, US law, and the laws of the world's most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.

    We offer exceptional opportunities for our people; opportunities to work for the world's leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.

    Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to diversity, equity and inclusion and we provide support and ways of working that help you optimise your wellbeing.

    What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.

    What you will do

    In this role, you will provide support to the Global Head of Resourcing in arranging and managing the logistics around the lateral partner hire processes and also to provide the PMU team with effective, high quality PA and administrative support to ensure that the team can deliver a full HR and legal service to all partners globally on matters relating to HR-related policy and procedures as they apply to partners individually.

    This will include:

  • Supporting the lateral partner recruitment process to include:

    • o Seeking panel availability for scrutiny and interviews
    o Arranging all interview logistics with candidate and panel
    o Liaising with colleagues re completion and review of candidate paperwork
    o Compiling associated papers for the Equity Committee

  • Maintaining up to date lateral hire records, reports and tracker and running reports for the team
  • Update and maintenance of relevant sections of partner intranet, including liaison with central management admin
  • Update of associated documents / brochures
  • Admin support for Partner Review and Equity Progression processes
  • Providing responses to the daily ad-hoc queries received by the PMU
  • Providing support to senior Administrator in London in respect of tracking voting registers, preparing partner paperwork, updating tracker, sending change notifications etc
  • Ad hoc PA support for the PMU's legal team and rest of the team as necessary
  • Maintenance of online filing systems
  • Liaison with local HR support as appropriate

    • What you will have

  • The ideal candidate will have demonstrated an ability to provide support at Partner or equivalent level. Experience in HR or an interest in HR, would be preferable;
  • Proven experience to provide an exemplary administrative service– highly professional;
  • Proven discretion and ability to deal with highly sensitive issues applying tact and diplomacy;
  • Strong professional communication skills, both oral and written;
  • Strong IT technical skills – intranet design experience would be useful;
  • A self-starter, proactive and a quick learner with an enthusiastic approach to change;
  • Proven ability to multi-task;
  • Attention to detail essential and a proven ability to proof read documents to ensure they are delivered to the appropriate high standard;
  • Ability to forward plan in terms of the information required for key annual processes;
  • Flexibility around hours during peak times in order to meet the full requirements of the role;

    • What we can offer you

    We recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services encompassing GP service, emergency back-up care support, parental and special leave, holiday entitlement increasing with length of service, holiday trading, online discounts and lifestyle management services.

    Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.

    We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.

    We recognise the value of flexible working and embraces hybrid working, allowing our people to work from home up to 40% of their working time. We do however remain committed to working together in person for the remaining 60% of time so that we can learn, grow and succeed together.

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