Office Administrator - Midlothian, United Kingdom - MHA

    MHA
    MHA Midlothian, United Kingdom

    1 month ago

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    Full time
    Description

    Job Title: Office Administrator

    Location: Edinburgh

    Purpose of the Role

    To support our Edinburgh office with Administration needs including post room activities, typing, scanning, filing, storage, catering/room set ups and general office duties.

    Main Responsibilities

    • Undertake retrieving files from and sending files to storage.
    • Undertake office filing and collecting documents for GDPR purposes.
    • Undertake printing, photocopying, binding, laminating of documents.
    • Undertake printing and distributing of course notes and PowerPoint presentations.
    • Undertake AML related tasks.
    • Undertake local by hand deliveries and going to the bank.
    • Undertake collection and removal of confidential wastepaper, waste cardboard and waste plastics for recycling.
    • Cover post activities i.e., open, sort and distribute incoming post; frank outgoing post and take sacks to loading bay.
    • Scanning of incoming post.
    • Cover new client set-ups in CCH/iManage client database and credit searches.
    • Assist with meeting room set-ups i.e., furniture, equipment and catering requirements
    • Assist with telephone and IT equipment issues.
    • Assist with photocopier faults & toner replenishment.
    • Assist with issuing temporary and new security passes i.e., take and print photos, log pass numbers.
    • Assist with reception cover i.e, field telephone calls, take messages, arrange couriers.
    • Assist with preparing refreshments for meetings / partners.
    • Assist with petty cash, cheque requisitions, preparing disbursement T10 forms.
    • Assist with company acquisition projects i.e., relocating staff, equipment and furniture.
    • Ad hoc tasks, as required.

    Qualification and Skills

    • Experience of an office environment
    • Keyboard skills
    • IT literate (Word, Excel, Outlook)
    • Good communication skills
    • Good telephone manner
    • Accuracy and attention to detail
    • Flexibility and able to multi-task
    • Organisation
    • Enthusiastic and willing to learn

    Whats in it for you?

    • Genuine work life balance.
    • Accredited Investor in People.
    • New and improved programme for Succession planning and supportive management structure to help you realise your potential.
    • Up to 33 days holiday including bank holidays, plus the opportunity to buy up to 5 days.
    • Competitive salary.
    • Amazing employee referral scheme, paying up to £4000 for a successful referral.
    • Paid CSR time.
    • Car lease scheme.
    • And more

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