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    Executive Personal Assistant - Birmingham, United Kingdom - Birmingham City University

    Birmingham City University
    Birmingham City University Birmingham, United Kingdom

    1 month ago

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    Part time
    Description

    Please note: this opportunity is only available to current employees of the University

    We are currently recruiting for a part time Executive Personal Assistant to be based in the Vice Chancellors Office, City Centre Campus supporting the University Secretary on a job share basis. The working days will be Monday, Tuesday, Wednesday with a total of 22.2 hours.

    Key activities of the role will include (See Job Description for complete list):

  • Support the activities of the University Secretary and maintain relevant administrative systems
  • Review, establish and manage relevant systems and record keeping within the office
  • Maintain a diary of appointments, deadlines and key events and balance conflicting priorities
  • Coordinate meetings including the preparation of agendas, briefing materials, distribution of papers and minute taking.
  • Prioritise, respond to and redirect communications internally and externally as appropriate
  • Maintain an internal network within the Executive, Administrative and Academic departments.

    • The successful candidate should demonstrate:

  • Previous senior administration, senior EA and/or senior PA experience
  • A high level of literacy and numeracy
  • Experience managing and maintain sensitive information
  • Flexibility regards to shifting priorities
  • Effective communication skills.

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