Jobs
>
Cambridge

    Executive Personal Assistant to the Medical Director - Cambridge, Cambridgeshire, United Kingdom - Cambridge University Hospitals

    Cambridge University Hospitals
    Cambridge University Hospitals Cambridge, Cambridgeshire, United Kingdom

    3 weeks ago

    Default job background
    Description
    Executive Assistant to the Medical Director
    Band 5
    Main area Administration Grade Band 5 Contract Permanent Hours Full time hours per week Job ref 180-F

    Employer Cambridge University Hospitals NHS Foundation Trust Employer type NHS Site Addenbrookes Hospital-Division Corporate Town Cambridge Salary £28,407 - £34,581 p.a.

    pro rata Salary period Yearly Closing 28/04/2024 23:59
    Job overview
    To provide a highly professional, comprehensive and efficient Executive Assistant service to an Executive Director (ED).

    Attributes of the successful candidate will include high levels of professionalism, discretion and confidentiality, calmness under pressure and a friendly approachable style.

    They will be highly literate, with exceptional attention to detail, and will be able to effectively prioritise numerous tasks and work under pressure to achieve tight deadlines.

    Main duties of the job
    Key tasks will include but are not limited to:

    Managing the complex diary of the Executive Director, coordinating and arranging meetings, taking minutes and ensuring the Executive Director is fully prepared for meetings, with sufficient time for completing work, and balancing the Executive Director's time as appropriate.

    Monitoring the inbox of the Executive Director, using judgment and authority to prioritise and act on behalf of the Executive Director, draft responses and delegate to other colleagues as appropriate.

    Dealing with enquiries face to face, via telephone, and over email

    Managing communications on behalf of the Executive Director, with both internal and external This will involve liaising on highly complex, sensitive and confidential issues.

    Gathering information and producing reports and presentations as required on behalf of the Executive Director.
    Working in conjunction with the Executive Directors areas of responsibility on key issues.
    Managing travel arrangements as necessary for the Executive Director.
    Working flexibly and providing cover for colleagues within the Executive Management Offices as required

    Coordinating and supporting a range of committees on behalf of the Executive Director including producing/circulating papers, taking minutes and following up on actions.

    At all times maintaining and promoting the professional image of the Office of the Executive Director.
    Working for our organisation
    Our Trust
    Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge.

    With over 12000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners.

    Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here.

    CUH's values – Together - Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave.

    The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

    CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves.

    We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential.

    We want to ensure our people are truly representative of all the communities that we serve.

    We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.

    Detailed job description and main responsibilities
    Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
    This vacancy will close at midnight on the 28th April 2024.
    Interviews are due to be held on w/c 6th May 2024.
    Benefits to you

    We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.

    Please note if you would like to discuss the required hours of this role further, you should approach the contact given.

    In some cases, alternative working hours will be considered.
    We welcome applications from the Armed Forces.
    Person specification
    Qualifications
    Educated to degree level or NVQ lev el 4 or equivalent.
    Customer Service/Business Admin /ITQ or equivalent professional experience.
    Secretary qualification or equivalent Team leader/management qualification.
    Experience
    Experience of a busy clerical/office environment.
    Secretarial and /or complex administrative experience.
    Prioritising, planning and organising own and others tasks.
    Experience of dealing with difficult situations and confrontations.
    Data entry experience and documentation.
    Previous experience of working in NHS.
    Knowledge
    Confidentiality and data protection processes and procedures.
    Good working knowledge of office procedures and all Microsoft office packages.
    Awareness of NHS targets and Trust priorities Awareness of anti-discriminatory issues.
    Knowledge of the Trust including awareness of priorities.
    Knowledge of Trust information systems.
    Skills
    Ability to manage/work as part of a team.
    Excellent communication skills including telephone, email, face to face.
    Ability to organise and manage own time and others to keep to schedule and deadlines.
    Ability to analyse and present complex data.
    Ability to manage projects.
    Ability to use own initiative and work autonomously.
    Excellent IT skills - ability to use Microsoft office applications including spread sheets and email.
    Knowledge and understanding of virtual meeting tools such as Zoom and TEAMS.
    Developed accurate and speedy typing and key board skills.
    Willing to take on/learn new skills.
    Ability to show attention to detail and accuracy.
    Ability to adapt to change.
    Ability to work under pressure.
    Ability to store and safeguard confidential documents.
    Ability to take minutes to a high standard.
    Ability to touch type.
    Ability to work with budgets.
    Ability to requisition general stock.
    Additional Requirements
    ~ The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of safe, kind, excellent.

    Employer certification / accreditation badges
    #J-18808-Ljbffr
  • Cambridge University Hospital NHS Foundation Trust

    Executive Assistant to The Medical Director

    1 week ago

    Cambridge University Hospital NHS Foundation Trust Cambridge, United Kingdom

    Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities. This vacancy will close at midnight on the 28th April 2024. Interviews are due to be held on w/c 6th May 2024. Benefits to you We offer deve ...

  • Intellia Therapeutics

    Medical Director

    1 week ago

    Intellia Therapeutics Cambridge, Cambridgeshire, United Kingdom

    Senior Medical Director, Drug Safety and Pharmacovigilance page is loaded Senior Medical Director, Drug Safety and Pharmacovigilance · Apply locations Cambridge, MA time type Full time posted on Posted 30+ Days Ago job requisition id R976 Why Join Intellia? · Beyond our science ...

  • MoonLake Immunotherapeutics

    Medical Director

    1 week ago

    MoonLake Immunotherapeutics Cambridge, United Kingdom Full time

    Job Purpose · The Medical Director will serve as medical lead for MoonLake's clinical development programs and as medical advisor to the Executive team and all internal functions regarding clinical development activities. · Key Responsibilities: · Provides medical oversight of o ...

  • Relay Therapeutics

    Senior Medical Director

    1 week ago

    Relay Therapeutics Cambridge, United Kingdom

    As a Senior Medical Director at Relay Tx, you will help advance our clinical pipeline from IND to proof of concept to registration. Specifically, you will collaborate with senior medical staff to drive clinical strategy, clinical trial design, and execution. Working cross-functio ...

  • Hertfordshire Community NHS Trust

    Executive Assistant to Medical Director

    1 week ago

    Hertfordshire Community NHS Trust Welwyn Garden City, United Kingdom

    A rare and exciting opportunity has arisen within our friendly Medical Directorate here at Hertfordshire Community NHS Trust. We are looking to recruit for the position of Executive Assistant to the Medical Director. This is a great opportunity for anyone looking to progress as a ...

  • Hertfordshire Community NHS Trust

    Executive Assistant to Medical Director

    6 days ago

    Hertfordshire Community NHS Trust Welwyn Garden City, United Kingdom

    For more details about the responsibilities of this post please find attached links to the Job Description and Personal Specification Whilst it is not a legal requirement, Hertfordshire Community NHS Trust encourages and supports all staff to be vaccinated as this remains the bes ...

  • Cambridge University Hospitals NHS Foundation Trust

    Executive Assistant to the Medical Director

    2 weeks ago

    Cambridge University Hospitals NHS Foundation Trust Cambridge, United Kingdom Full time

    · To provide a highly professional, comprehensive and efficient Executive Assistant service to an Executive Director (ED). Attributes of the successful candidate will include high levels of professionalism, discretion and confidentiality, calmness under pressure and a friendly a ...

  • Intellia Therapeutics

    Senior Medical Director, Drug Safety and Pharmacovigilance

    1 week ago

    Intellia Therapeutics Cambridge, Cambridgeshire, United Kingdom

    Senior Medical Director, Drug Safety and Pharmacovigilance page is loaded · Senior Medical Director, Drug Safety and Pharmacovigilance · Apply locations Cambridge, MA time type Full time posted on Posted 30+ Days Ago job requisition id R976 Why Join Intellia? · Our mission i ...

  • Thornshaw Scientific Recruitment

    Associate Director Epidemiology

    1 week ago

    Thornshaw Scientific Recruitment Cambridgeshire, United Kingdom

    Posted date 17 February 2023 · - LocationCambridgeshire · - Job type Contract · - Salary£ 650 + Per Day · - Discipline Life Sciences · - ReferenceJO · Associate Director Epidemiology · OUTSIDE IR35 · £800 a day · 12 Month Contract · Remote · - ** · Essentials**:Ph.D. or equivale ...

  • Cambridge University Hospitals NHS Foundation Trust

    Events Administrator

    1 week ago

    Cambridge University Hospitals NHS Foundation Trust Cambridge, United Kingdom

    To be responsible for leading on the organisation and planning of a portfolio of Postgraduate Medical Education events. To provide on-site support at events and courses, together with supporting the course directors and senior members of the medical education team to ensure the s ...

  • Cambridge University Hospitals NHS Foundation Trust

    Events Administrator

    1 week ago

    Cambridge University Hospitals NHS Foundation Trust Cambridge, United Kingdom

    To be responsible for leading on the organisation and planning of a portfolio of Postgraduate Medical Education events. To provide on-site support at events and courses, together with supporting the course directors and senior members of the medical education team to ensure the s ...

  • Cambridge University Hospitals NHS Foundation Trust

    Events Administrator

    6 days ago

    Cambridge University Hospitals NHS Foundation Trust Cambridge, United Kingdom

    To be responsible for leading on the organisation and planning of a portfolio of Postgraduate Medical Education events. To provide on-site support at events and courses, together with supporting the course directors and senior members of the medical education team to ensure the s ...

  • Taylor Hawkes Ltd

    Finance Director

    6 days ago

    Taylor Hawkes Ltd Cambridgeshire, United Kingdom

    My client is an independent supplier of construction products delivering from a number of locations across the UK. They are dedicated in our efforts to become a valuable supplier/partner by providing products and services that out perform all standards andexpectations and offerin ...

  • Service Care

    Deputy Head of Finance

    4 days ago

    Service Care Cambridge, United Kingdom

    Hours - 37.5 · Location - Cambridge · Rate - £ £28.07 PAYE Per hour (Paid Weekly by an Umbrella Company) · Advise the Director of Finance on the formulation of financial strategy, ensuring best possible use is made of the Organisation's resources. · Co-ordinate the preparation of ...

  • Sobi

    Medical Advisor, Haematology

    1 week ago

    Sobi Cambridge, United Kingdom

    **Sobi offers the opportunity to work at an international pharmaceutical company focused on specialty pharmaceuticals meeting the high medical needs of rare disease patients and providing treatment and services to them. Our employees come from a variety of backgrounds within rese ...

  • Lofthouse Group Ltd

    Director of Architecture

    5 days ago

    Lofthouse Group Ltd Cambridge, United Kingdom Full time

    Director / Partner | Architecture and Design | CambridgeAn exciting opportunity for an experienced leader in architecture, to take up a key role in the Cambridge office of a highly respected, world-renowned architectural practice. · The Company · Our client are an established arc ...

  • Pure Resourcing Solutions

    Financial Controller

    1 week ago

    Pure Resourcing Solutions Cambridge, United Kingdom

    Our client, a highly regarded, international business based in Cambridge is currently recruiting for a Financial Controller to join the team. · Reporting to the Finance Director, this role will have autonomy to run the finance function and is a senior management role within the f ...

  • Cambridge University Press & Assessment

    Personal Assistant

    2 weeks ago

    Cambridge University Press & Assessment Cambridge, United Kingdom

    **Salary: £23,000 - £29,000** · **Location: Cambridge (CB2)** · **Contract: Fixed Term Contract (ends August 2024)** · We are looking for an exceptional Personal Assistant to the Global Marketing & Research Director. Enabling them to operate efficiently and effectively, and to pr ...

  • University of Cambridge

    Executive Assistant

    3 days ago

    University of Cambridge Cambridge, United Kingdom

    The School of Clinical Medicine is one of the world's leading Medical Schools, led by the Regius Professor of Physic, Patrick Maxwell. If you're looking for a new challenge and would like excellent benefits, extensive learning opportunities in a varied role and a stimulating, fri ...

  • Cambridgeshire and Peterborough NHS Foundation Trust

    Associate Director of Leadership, Organisational

    3 days ago

    Cambridgeshire and Peterborough NHS Foundation Trust Cambridge, United Kingdom

    The Associate Director Leadership, Organisational Development and Learning is part of the Trust Leadership Team and is responsible for helping to shape and strengthen the Trust's capability, culture, and performance. · Reporting to the Director of People and Business Development, ...