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    Project Logistics Coordinator - Aberdeen, United Kingdom - TEXO RECRUITMENT LIMITED

    TEXO RECRUITMENT LIMITED
    TEXO RECRUITMENT LIMITED Aberdeen, United Kingdom

    Found in: SonicJobs Direct Apply UK - 2 days ago

    Default job background
    Full time Transportation / Logistics
    Description
    TEXO Recruitment are delighted to be representing our external Aberdeen based client, an industry leading provided providing Asset Integrity Management, Inspection and specialised Repair & Maintenance.

    We are searching for a Project Logistics Coordinator to provide project coordination and logistics support to allocated projects globally ((Europe, Africa, South America and South East Asia), where required, in accordance with defined competency requirements.

    Responsibilities:
    • Set-up and policing of PM-013 (internal Project Management procedure) for all allocated projects
    • Day to day co-ordination of allocated projects
    • Create and update project files / libraries on daily basis
    • Reviewing of timesheets / expenses for site-based personnel
    • Production and update of project plans
    • Attending internal and Client progress meetings to monitor and review project deliverables
    • Preparing weekly progress action plans and monthly progress reports
    • Review of Daily Progress Reports (DPRs), addressing any issues, summarising and forwarding to Project Manager for issue to Client
    • All work packs (complete and checked) and equipment manifests and documentation / certification (complete and checked)
    • Ensure the Project Folder is complete and shared with relevant technicians
    • Cost control – monitoring project spend
    • Sales invoices for your allocated projects are submitted to the Finance Team
    • Work closely with Project Manager on WIP management.
    • Supporting Project Manager to ensure timely and efficient financial performance of project
    Logistics Support:
    • Plan site-based personnel resources in support of allocated projects in accordance with the defined competency requirements
    • Compilation of Operations Request Forms to specify the required competency requirements & equipment and liaise with internal / external Clients to obtain clarification if needed
    • Gain approval of proposed personnel and prepare appropriate contractual documentation, as required, including; Work Orders, Purchase Orders, etc.
    • Organise visas, work permits, medicals, training, Client site inductions, etc. to ensure personnel are able to work in country and on Client sites in accordance with applicable regulations and rules
    • Organise travel, local transport, accommodation, messing, etc. to ensure personnel arrive / depart the Client's site embarkation / disembarkation point in the appropriate time scales and in accordance with logistics procedures
    • Interface with Clients to ensure personnel are booked on appropriate transportation to / from Client sites
    • Attend and provide input to Operations Meetings
    • Provision of non-working hours logistics support through the allocated contact number
    • Ensure all site-based personnel certificates are current and relevant for project
    • Track site-based personnel, per project, working days to ensure that applicable working time legislation and guidelines are adhered to and report any potential breaches to both the General Manager and the Project Manager
    • Knowledge of up-to-date technician rates and negotiate rates with technicians and leads as per procedure and cost / sell
    Candidate Requirements
    • Evidence of Project Management training preferably through an accredited body such as PMI Prince2
    • Experienced in the following Microsoft applications; Outlook, Word and Excel Experience of using financial database, e.g. SAP, Deltek,
    • Tertiary education in engineering, project management or business studies preferred
    • A minimum of 2 years' experience working within a Project Management team coveringProject Coordination
    • Ability to communicate effectively, through oral and written means
    • Planning/organisational skills with the flexibility to respond to unexpected requests requiring delivery in short timescales.
    • Ability to prioritise workload using effective time management skills.
    • Supporting the management of personnel and equipment resources and delivering project information on planned versus actual cost and progress.
    • Ability to work independently and proactively but also as part of a team.
    Role: Contract (Maternity Cover)
    Duration: weeks
    Salary pro rata: circa £25,000
    Location: Aberdeen
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