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    Apply in 3 Minutes: Executive Assistant - London, United Kingdom - Career Legal

    Career Legal
    Career Legal London, United Kingdom

    1 week ago

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    Description

    A leading US law firm based in central London is offering an exciting opportunity for an Executive Assistant (EA) to join their team.

    This position supports a Senior Partner in the transportation team.

    Initially a 12-month fixed-term contract (FTC), the role has the potential to become permanent.


    The Senior Partner is highly active, frequently traveling between London and various overseas offices, necessitating a high degree of organizational support.

    Key Responsibilities

    • Travel Coordination: Manage all travel arrangements, including booking taxis, accommodation, and handling expense forms.
    • Meeting Arrangements: Organize conference calls, meetings, video conferences, and catering services.
    • Client and

    Matter Management:

    Assist in opening new client accounts and matters, ensuring compliance with Know Your Customer (KYC) and Anti-Money Laundering (AML) processes.


    • Document Preparation: Create PowerPoint presentations and Excel spreadsheets, and draft simple correspondence.
    • Billing Support: Monitor the billing process using 3E software, communicate with clients and outside cocounsel regarding fees, invoices, and handle ad hoc queries.
    Required Qualifications

    • Educational Background: A minimum of 5 GCSEs (or equivalent), including English and Maths.
    • Professional Experience: At least 4 years of EA experience in a corporate or professional services environment.
    Desired Skills and Attributes

    • Communication: Excellent communication and interpersonal skills.
    • Proactivity: Proactive, enthusiastic, and resilient in managing tasks and challenges.
    • Billing Expertise: Experienced with complex billing processes.
    • Technical Proficiency: Strong knowledge of PowerPoint, Excel, iManage, and 3E software.
    Application


    If you are organised, detail-oriented, and thrive in a fast-paced environment, this could be a great opportunity to advance your career with a prestigious law firm.

    This role not only offers a dynamic work environment but also the potential for a permanent position.
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