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Stonehouse

    Administrative Assistant M/F - Stonehouse, United Kingdom - Voltalia

    Voltalia
    Voltalia Stonehouse, United Kingdom

    2 weeks ago

    Default job background
    Permanent
    Description

    Administrative Assistant M/F

    At Voltalia we are passionate about renewable energies We are an electricity producer from wind, solar, hydro, biomass and storage and also a service provider to 3rd party clients such as Development, EPC, O&M and Distribution.Today we are in 20 countries, split among 4 continents, and offering a global operating capacity to our clients. We are listed on the regulated Euronext market in Paris since July 2014.

    We are looking for an Administrative Assistant to support our EPC (construction) business line.

    Some of the responsibilities will include:

  • Supporting EPC by ensuring internal procedures are completed, including but not limited to time
    registration, hours worked, team movements, and cash out sheets
  • Sending timely reminders to check preliminary invoices, and provide support where required
  • Ensuring the business lines are utilizing the support systems to reduce admin- such as IT and IFS
    Support
  • Ensuring the business line has the correct and adequate PPE, as well as access to additional equipment
    they may require, to perform their duties
  • Gain an understanding of the procurement process and IFS software and provide procurement support
    to Project Managers
  • Be present and provide support to new starters during the onboarding process
  • Ordering marketing and branded material from suppliers, ensuring designs are completed in line with
    the marketing team and brand guidelines
  • Organising internal events such as team building, company gatherings and social events
  • Provide budgetary information to EPC employees in a timely manner

    • REQUIREMENTS

  • Previous experience in an admin role
  • Understanding of invoicing and PO systems
  • Knowledge of Microsoft Office applications

    • KEY SKILLS

  • Organization
  • Ability to prioritize tasks
  • Open and friendly manner
  • Excellent verbal and written communication
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