Secretary / PA - St Albans, United Kingdom - Hertfordshire Partnership University NHS Foundation Trust

Hertfordshire Partnership University NHS Foundation Trust St Albans, United Kingdom

1 week ago

Permanent

Description

Job summary

We are looking to recruit for a Team PA/Secretary.

You will lead in the provision of a comprehensive, professional, effective secretarial and administrative service

You will be the first point of reference for our senior management team and as such must display must possess mature judgement and maintain a calm, friendly and efficient manner when dealing colleagues and visitors.

You will be required to work independently using initiative, and applying a high degree of confidentiality to all of their work. To undertake duties without direct supervision, working within broad procedural guidelines.

We provide mental health and social care services - including Adults of Working Age, Older Adults, Children and Adolescents and Specialist Learning Disabilities services.

The Trust works in close partnership with Hertfordshire County Council and also with other NHS organisations to promote and support mental health in the community. We also provide specialist learning disability services in Norfolk and North Essex.

Previous applicants need not apply.

Main duties of the job

Responsibility for ensuring all correspondence is accurately and appropriately presented.

To be highly skilled and experienced in the full range of secretarial work practices, software program's.

To use proficient internet skills to access, search and retrieve data.

To use appropriate software and equipment on a daily basis to create a variety of documents to meet the diverse needs of the managers.

Advanced keyboard skills to be used to provide accurate and timely reports

About us

Hertfordshire Partnership University NHS Foundation Trust (HPFT) is an outstanding organisation with ambitions to match. We are one of just five mental health trusts to achieve an overall rating of 'Outstanding' from theCare Quality Commission, and our aim is to be the leading provider of mental health and specialist learning disability services in the country.

Our family of over 3500 members of staff provide health and social care for over 400,000 people with mental ill health, physical ill health and learning disabilities across Hertfordshire, Buckinghamshire, and Norfolk, delivering these services within the community and several inpatient settings. We also deliver a range of nationally commissioned specialist services including Tier 4 services for children and young people, perinatal services, plus medium and low secure learning disabilities services.

The care we provide makes a fantastic difference to the lives of our service users, their families and carers - everything is underpinned by choice, independence and equality, with our Trust values embedded throughout:

Our Trust values are:

Welcoming. Kind. Positive. Respectful. Professional.

These values are at the core of who we are, everything we do, and how we do it

Job description

Job responsibilities

To transcribe formal minutes of meetings and distribute and store/file as necessary.

To support the managers in the interview process, dealing with associated paperwork.

To be responsible for the accurate storage and retrieval of information according to the Data Protection Act 1984 and Freedom of Information Act 2000

To use knowledge, and experience to meet the needs of the service by completing tasks on a daily basis

To update skills as necessary and attend mandatory training

For a more detailed description, please see attached Job and Person Specification before applying

Person Specification

QUALIFICATIONS/EDUCATION/TRAINING

Essential

NVQ 3 or equivalent.

Advanced keyboard skills

Experienced at intermediate level in a range of software packages; Word, Excel PowerPoint

Good working knowledge of email and internet

Proficient knowledge of PARIS

ECDL qualification

Advanced secretarial skills such as audio and shorthand

Moderate amount of experience in a secretarial environment

Experience in a mental health environment or NHS

SKILLS/KNOWLEDGE/ABILITY

Essential

Evidence of the ability to organise and plan complex events, such as training sessions and the therapy groups

specified guidelines where guidance is not readily available, but at set intervals

Proficient in diary management coordinating appointments to ensure best use of Managers' time

Experience of transcribing formal minutes of meetings

Experience of supervising and training others

Independent/lone working and team working skills

Experience of adapting to change and managing work in a changing environment

Evidence of ability to be flexible and show initiative, sensitivity and enthusiasm to work

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