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    Administrator - Bath, United Kingdom - Hatched Talent Solutions Ltd

    Hatched Talent Solutions Ltd
    Hatched Talent Solutions Ltd Bath, United Kingdom

    2 weeks ago

    Default job background
    Administrative
    Description
    Administrative Assistant / Audio TypistBath Part-time from £13ph / 30hrs per week

    Are you a part-time Administrative Assistant with Audio Typing experience looking for a new challenge?

    Hatched Talent Solutions is partnering with a well-established independent contractor who operates within the building consulting sector and is looking for their next Administrative Assistant to join the team part-time.

    Our client has a longstanding history of delivering high-quality workmanship and professional service, catering to a diverse clientele including individual householders, architects, surveyors, housing associations, and construction-based professionals.

    As an Administrative Assistant, you will join a dynamic team of part-time administration staff in a friendly office environment. This role is pivotal in supporting daily administrative operations and facilitating effective communication both internally and externally.

    Key Responsibilities:

    - Conduct audio typing efficiently, supplemented by company-specific training.

    - Manage incoming phone calls, take accurate messages, and redirect them to the appropriate colleague or address them as necessary.

    - Monitor internet enquiries and emails, forwarding them to the relevant colleague or handling them as required.

    - Sort and distribute paper mail promptly.

    - Handle paper and online filing tasks, including scanning, saving, updating, and organising files.

    - Assist in compiling quotes and attachments for distribution to clients.

    - Update company documents as requested.

    - Manage printing, photocopying, and franking of mail, including updating charges and ordering necessary stationery.

    - Complete deposit invoices and receipts as requested.

    - Schedule surveys for company surveyors as needed.

    - Process payment details over the phone, including completing transactions on the card machine and associated documentation.

    - Familiarise with Guarantee processes and documentation.

    - Occasionally take minutes during internal meetings.

    - Place orders for office supplies with suppliers when required.

    - Assist in organising accommodation for site staff working away from home on occasion.

    - Undertake any necessary training, including CRM systems.

    - Communicate effectively with colleagues and line managers, promptly raising any concerns or suggestions.

    - Provide office cover for the Administration Team during periods of absence (e.g., holidays, illness).

    - Undertake additional duties within your capabilities as required by the employer.

    - Actively seek opportunities to improve business outcomes and enhance client satisfaction.

    Qualifications and Skills:

    - Previous experience in administrative roles, preferably in a similar industry.

    - Proficiency in audio typing and general office software.

    - Strong communication skills, both verbal and written.

    - Excellent organisational abilities with keen attention to detail.

    - Ability to multitask and prioritise tasks effectively.

    - Willingness to learn and adapt to new processes and technologies.

    - Proactive attitude towards problem-solving and process improvement.

    - Ability to work collaboratively within a team environment.

    Benefits:

    - Competitive compensation package

    - Opportunities for professional development and training

    - Supportive work environment with opportunities for growth

    Audio typist - Administrator - Part-time

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