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    Office & Accounts Manager - Part Time (Permanent, Part Time) - Portsmouth, Hampshire, United Kingdom - Ministry of Justice

    Ministry of Justice
    Ministry of Justice Portsmouth, Hampshire, United Kingdom

    4 weeks ago

    Default job background
    Part time
    Description
    Full Time, Part Time, Part Time/Job Share, Flexible Working
    Successful candidate must be able to work full days on Mondays and Fridays as a minimum.

    We provide support for the legal system across England and Wales, along with non-devolved tribunals in Scotland and Northern Ireland, ensuring justice works for everyone.

    It protects some of the most vulnerable people in our communities, from families in crisis to claimants and commercial businesses.

    problem-solving hubs) and comprehensive guidelines and instructions - complex or difficult issues are normally referred to or will involve a team leader.

    In some positions, role holders will have regular contact with court / tribunal users, including members of the Judiciary and the legal profession.

    Proficient with IT and Microsoft Software packages

    Whilst the post holder will be allocated to a specific office base, there may be a need for flexibility to work on an ad hoc basis at other local HMCTS offices.

    Administration
    Preparing papers and/or digital files for court, tribunals, hearings and meetings.
    Creating and updating records on in-house computer system and data input.
    Booking, preparing and organising meeting rooms, supporting training courses and other group activities.
    Assisting court users, supporting listing and rota management, checking files.
    Handling counter (face to face), written and telephone enquiries.

    To work as a team to problem solve, to assess the impact of new SOPS, to contribute to small projects.

    To undertake ad hoc roles within the band such as Jury Bailiff Officer, Learning and Development Co-ordinator, Health and safety roles.

    Including standard documentation and information, court orders, claims, fines and fees
    Documents, records, accounts, claims and returns for approval, results, statistics, plans etc. Ensuring compliance and administration documentation meet quality standards.
    For returns, results, accounts, statements, warrants, statistical analysis, reports etc.
    Produce basic statistical analysis reports and where needed, process financial information.

    Checking the work of others, updating records, assessing the value of goods and/or property, reconciling accounts, preparing invoices, information gathering and running straightforward reports.

    Spending limited sums of money on behalf of an office or unit.

    The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

    Additional Information 1 Working Arrangements & Further Information
    The MoJ offers Hybrid Working arrangements where business need allows.

    This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas).

    All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.

    Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances.

    For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office.

    All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

    Flexible working hours
    The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs.

    All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ's Flexible Working policy.

    Annual Leave
    Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
    Pension

    The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

    Training

    The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

    Networks

    The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management.

    There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

    A range of 'Family Friendly' policies such as opportunities to work reduced hours or job share.

    Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.

    For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers.

    You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. Paid paternity, adoption and maternity leave.
    Free annual sight tests for employees who use computer screens.
    Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
    To Shared Service Connected Ltd Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting- );
    To Ministry of Justice Resourcing team (resourcing-management-.The Civil Service embraces diversity and promotes equal opportunities.

    As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace.

    For more information on applying for a role as a candidate with a disability or long-term condition, please see our Disability Confident Scheme Frequently Asked Questions webpage.

    If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

    We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging.

    To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken.

    If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.

    You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
    You were living overseas with parents

    In such cases you will need to be able to provide referee cover for the period(s) of residence overseas.

    The duration of overseas residence and the country of abode will also be taken into account.
    This flexible approach to recruitment focuses more on finding the right candidate for the specific role.

    We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.

    Managing a Quality Service

    The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

    Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
    Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
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