- Responding to enquiries in a professional and timely manner.
- Demonstrating initiative
- Understanding of study leave requirements, annual leave requirements and travel claims for medical staff
- Liaising with other staff and departments as appropriate.
- Maintaining both paper and computerised records in accordance with Trust policy and facilitating the smooth running of the service
- General computer, administrative and organisational tasks
- Administration of post and correspondence as appropriate
- Organisation of meetings as appropriate.
- Assisting with any other ad hoc duties as necessary within the surgery administration department
- Ensuring all Trust administration standards are adhered to
- Attending appropriate meetings where relevant and practical, including European Working Time Directive meetings, to prepare agendas, participate, take accurate notes and distribute as necessary.
- Working flexibly to ensure smooth running of the Service, gaining additional skills as required
- Being aware of workload and pressures within other areas enabling support and encouragement to be given as necessary
- Communication in an appropriate manner with staff, other departments across the Trust and bodies external to the Trust.
- 5 A to C grade GCSE's or equivalent including English Language
- NVQ business and administration level 3 or equivalent or proven previous relevant experience
- Previous administrative experience
- Experience of working with professionals
- Previous Experience of Rota Co-ordination
- Attendance at Multidisciplinary meeting
- Experience of working in the NHS
- competent in the use of MS word, MS outlook and MS excell
- High level of accuracy and attention to detail - must be able to concentrate in situations where frequent interruptions are likely
- Ability to adhere to policies and procedures
- Can demonstrate good standards of written and verbal communication
- Competent in administrative / clerical procedures
- Working knowledge of medical staffing terms and conditions of employment and training requirements including Working Time Directive and New Deal
- knowledge and skills in human resources
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Rota Co-ordinator - Peterborough, Cambridgeshire, United Kingdom - North West Anglia NHS Foundation Trust
Description
Are you meticulous, organized, and passionate about ensuring safe clinical practices? Join our dynamic team as a Rota Coordinator for the Head & Neck departments
You will be responsible for the planning, co-ordination and maintenance of rotas and ensuring that clinical sessions are staffed appropriately and all staff comply with New Deal and EWTD requirements.
Main duties of the job
Acting as the first point of contact for all medical staff queries relating to rotas, using tact, diplomacy and confidentiality. Assess each situation and deal with accordingly (using personal judgement and acquired knowledge).
Ensure all rotas comply with New Deal and EWTD in conjunction with the Assistance Medical Workforce Manager.
Working for our organisation
We are committed to ensure a work-life balance to all our staff by offering full time and part time roles, flexible working hours on a shift pattern to fit around your family life.
We welcome and encourage applications from people of all backgrounds. We particularly encourage applications from disabled, Black, Asian and Minority Ethnic (BAME) and candidates form our local communities.
Benefits to you
• 27 days annual leave for new starters, rising to 29 days after five years of service and 33 days after 10 years of service, plus 8 Bank Holidays (pro-rata for part time staff);
• NHS Pension Scheme:
• Flexible working opportunities;
• Increased hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
• Career development and training;
• Wellbeing support and activities;
• In-house physiotherapy Service;
• On-site canteens with subsidised meals;
• Subsidised staff parking (currently free).
• Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough
Detailed job description and main responsibilities
Person specification
Experience
Knowledge and skills
Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship Check if you need a UK visa - GOV.UK ( .
It is vital that you provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years.
Not everyone needs a 'Skilled Worker' visa. If you are applying for a vacancy in health or adult social care, check if you're eligible to apply for the Health and Care Worker visa instead. It's cheaper to apply for and you do not need to pay the annual immigration health surcharge.
If the role you are applying for requires a DBS Check and you are not on the update service or the role is not eligible for a free fast track service, you will be charged for the cost of the check. The cost of the check is currently £38 for an enhanced check and £18 for a standard check or basic check.
We reserve the right to close adverts earlier than the closing date should we receive sufficient applications.
Employer certification / accreditation badges
Name Mel Jackson Job title Service Manager Email address
If you have problems applying, contact
Address North West Anglia NHS Foundation Trust
Resourcing Department
Hinchingbrooke Hospital
Hinchingbrooke Park
Huntingdon
Cambs
PE29 6NT
Telephone
