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Royal Leamington Spa

    Recruitment Assistant - Warwick, United Kingdom - South Warwickshire University NHS Foundation Trust

    South Warwickshire University NHS Foundation Trust
    South Warwickshire University NHS Foundation Trust Warwick, United Kingdom

    1 week ago

    Default job background
    Permanent
    Description

    Job summary

    South Warwickshire NHS Foundation Trust are one of the largest employers in Warwickshire.

    As such we are recruiting a very dynamic and enthusiastic Recruitment Assistant on a permanent basis.

    We set ourselves ambitious targets around efficiency and quality and make sure each recruitment process is a success. In order to meet these high standards we need people who are efficient, effective, resourceful and determined in their approach.

    Working directly with Recruitment Advisors, Recruiting managers and candidates you will be the main face of the recruitment process for the divisions assigned to your team. You will ensure all documentation and information recruiting managers need ahead of interview is prepared and that each candidate moves through the pre-employment screening process quickly and efficiently without compromising on quality. This is blended approach and will require face to face employment checks for some new applicants.

    PREVIOUS APPLICANTS NEED NOT APPLY

    Main duties of the job

    To provide a comprehensive, efficient and responsive recruitment andselection service to the Trust and to provide full support in theadministrative aspects of Recruitment. To contribute fully as a memberof the Human Resources Team, working closely with and providingcover as requested for colleagues within the function

    About us

    Come and join a Trust rated Outstanding by the CQC. South Warwickshire NHS Foundation have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further.

    We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of values can be summed up in one sentence. We are 'Trusted to provide safe, effective and compassionate care'. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn't matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

    Job description

    Job responsibilities

    To provide advice to Managers on all recruitment and selection documentation, in particular job descriptions, person specifications and advertisements, adhering to the Trusts Recruitment and Selection guidelines.

    To receive all routine recruitment enquiries, dealing with them in a confident and professional manner. To keep accurate records of all enquiries and action taken.

    To facilitate the recruitment process, including calling shortlisted candidates for interview and preparing the interview file. To ensure that all panel members have correct documentation. To ensure that interview selection paperwork is returned and kept on file for the appropriate period.

    To maintain recruitment electronic files, bringing forward any applications for vacancies as appropriate and checking at appropriate points current status of applications.

    To provide a high level of customer service to both internal and external parties, including visitors to the department.

    To request references via e-mail /TRAC, NHS Jobs to is completed within 10 working days. Liaise with Recruiting Manager to update with progress of application.

    To ensure that appropriate pre-employment checks are undertaken for all employees for example: professional registration details where appropriate, identity, right to work, occupational health and DBS and DBS update Service and adhere NHS guidelines. To keep databases up to date.

    To contact applicants via e-mail/TRAC with a weekly update of their application status.

    To assist in preparation of offer letters and contracts of employment and to have an up to date awareness of changes in Employment Law and NHS policies and procedures.

    To ensure that signed contracts of employment are placed on personal files.

    To advise and clarify annual leave with managers and employees.

    To monitor and assist in the evaluation of the recruitment process to maintain its effectiveness, including equal opportunities monitoring.

    To have an up to date knowledge of the Trusts Policies and Procedures in order to deal with enquiries.

    To process changes in details change forms and termination forms for all staff. To determine revised terms and conditions following changes. To liaise with Payroll Service and adhere to strict payroll deadlines.

    Person Specification

    Qualifications/Training

    Essential

  • 5 GCSEs, A to C including English Language and Mathematics
  • 2 A levels or equivalent vocational qualification or relevant experience at this level
  • Evidence of continuous professional development

    • Desirable

  • Certificate in Personnel Practice or equivalent experience

    • Experience

    Essential

  • Administration experience in a NHS Employer or 1 years experience in a recruitment/HR environment
  • Experienced and skilled in use of Microsoft Office
  • Working within an office environment
  • Experience of working to deadlines

    • Personal Qualities

    Essential

  • Good attention to detail
  • Demonstrates an organised approach to work
  • Ability to prioritise work appropriately
  • Ability to re-prioritise workload or situations due to constantly changing demands
  • Good team player
  • Able to use own initiative and take appropriate decisions/actions
  • Able to work effectively in stressful situations
  • Ability to concentrate and maintain effectiveness subject to frequent interruptions for advice or queries
  • Awareness of own limitations
  • Positive approach to change
  • Able to work with staff at all levels within the Trust
  • Demonstrates a high level of personal motivation
  • Able to work to tight deadlines in a busy environment

    • Skills

    Essential

  • Opportunities issues in relation to recruitment and selection
  • Good written and verbal skills
  • Good keyboard skills
  • Willingness to learn

    • Other

    Essential

  • Passes Occupational Health screening
  • Professional appearance
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