- Specifically providing administrative support to the Ordained Ministry Pathway Team, under the line management of the Deputy Director of Mission and Ministry.
- Working with candidates exploring their vocation, you will process their paperwork and arrange meetings in a timely manner. Working within an established and documented procedure, you will ensure efficient running of the discernment process.
- Ensuring a smooth transition for candidates between different parts of the process.
- Arranging and attending meetings; taking minutes as required.
- Providing administrative support to ensure the smooth and efficient running of the team.
- Dealing with incoming and outgoing correspondence.
- To provide administrative support for yearly ordinations, including the Ordination service and the pre-ordination retreat.
- To perform any other duties appropriate to the role as reasonably required
- To manage the diary of the Diocesan Director of Ordinands (DDO) and Curate Training Officer.
- Collate and submit papers for all candidates as required.
- Ensuring the DDO and Bishop's office have all required information for meetings with vocations candidates in a timely manner, as documented in the procedure. Liaising with candidates and the team of Assistant DDOs as required.
- To support the organisation of the Ordination service including ticketing, photographer, car parking, disabled access. Liaising with the ordination candidates, the Diocesan Registrar, Bishop's Office and Cathedral.
- Support the organisation of the pre-ordination retreat, liaising with the retreat centre and retreat leader.
- Organise meetings, preparing and circulating agendas and attendant papers and producing minutes.
- Booking and organising external events as required.
- To liaise with the Finance Department to ensure the efficient administration of Diocesan grants for ordinands.
- Excellent secretarial skills and a high standard of competence in Microsoft Office suite of programs
- Friendly, approachable and professional demeanour
- Previous experience at a similar level
- Exceptional attention to detail and accuracy with written material, e.g. spelling, punctuation, grammar and arithmetic
- Strong time management skills
- Good communication skills
- Event management experience is desirable
- A proactive approach to problem solving
- A high level of confidentiality
- The ability to prioritise workload
- Salary: £24,000-£27,000 (dependant on experience)
- Working hours: full-time (35 hours per week), within a standard 9am-5pm, Monday-Friday. There may be some evening and weekend work as necessary with time off offered in-lieu.
- Location: Flexible, with time in the Diocesan Offices (Ely) to be agreed
- Contract: Full time (subject to the successful completion of a 3-month probation period)
- Employer: Ely Diocesan Board of Finance
- Pension: Membership of The Church Workers Pension Fund (non-contributory)
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Operations Support Team Administrator, Ely Diocesan Board of Finance - Barton, United Kingdom - Diocese of Ely
Description
The Ely Diocesan Board of Finance (EDBF) is seeking an individual to act as Operations Support Team Administrator – Vocations, Discernment, Selection and IME2 (Mission and Ministry) to provide administrative support to the Ordained Ministry Pathway Team.
The role – General tasks
Specific tasks
Your experience and skills
Terms and Conditions
