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    Temporary Work Manager - London, United Kingdom - Nuix

    Nuix
    Nuix London, United Kingdom

    3 weeks ago

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    Description

    Employment Type:
    Permanent - Full Time

    Nuix creates innovative software that empowers organisations to simply and quickly find the truth from any data in a digital world.

    We are a passionate and talented team, delighting our customers with software that transforms data into actionable intelligence.

    Our customers include many of the world's top financial institutions, corporations and government departments, all major global regulatory agencies, leading security and law enforcement agencies, and all tier-one advisory firms and litigation support vendors.

    You will provide high-level administrative support to regional leaders, ensuring smooth day-to-day operations and efficient communication within the executive office.

    From managing daily facilities operations to orchestrating engaging events, you will contribute to a workplace culture that fosters collaboration, innovation, and employee well-being.

    This role will be 3 days a week onsite in our London office, with 4 days a week an option for busy weeks.

    Maintain all diary and travel arrangements for domestic and international, and dealing wit changes as required in a timely manner.


    Contract Management:
    gather background documentation and information, obtain appropriate authorisations of contracts and management thereof.

    Document production:
    accurately formatting, proof-reading and collating presentation documents, analysis reports, spreadsheets, letters, proposals, minutes, agendas and other confidential materials.
    Conduct research, compile data and prepare papers for consideration and presentation by Executives and Board of Directors.

    Work with other EA's and Support personnel to ensure the efficiency and management of work and overflow of tasks and responsibilities.

    Risk Champion
    Be the Divisional liaison representing the EVP to the Head of Risk
    Ensure Risk objectives of the business are met through review and analysis with the International Leadership Team
    Maintain, review and update the EVP with the Divisional Risk Register and Actions


    Office Management:
    Oversee day-to-day operations, including office supplies, equipment maintenance, mail, and cleanliness.

    Assist with new hire set up ensuring proper building access, distro lists, assigned desk, tour of our office on their first day.

    Provide support and resources to help new hires integrate into the company culture.
    Coordinate catering, kitchen and office supplies, restocking, vendor delivery and management.
    Make sure office and kitchen equipment is operational, service contracts renewed as necessary.
    Expense processing and invoice coordination for office spend.
    Utilize "Hello Retriever" and ship boxes to terminated employees for returns and processing


    Social/Wellbeing Events and Coordination:

    Plan, coordinate and execute on social, well-being, team-building activities, workshops, celebrations, and updates (in person + virtual) initiatives to enhance employee satisfaction and workplace culture.

    Coordinate social groups and activities across multiple office locations.
    Ensure compliance with health and safety regulations, conducting regular risk assessments.
    Informed about the latest office technologies and recommend solutions for improved efficiency.
    Collaborate with the IT department to address technology-related issues in the office.

    In partnership with the People & Culture Team, support global office experience collaboration to build a great employee experience through a meaningful employee engagement events.

    Coordinate with other regional office experience coordinators to align on initiatives, meetings, and events to foster engagement and consistency.

    Support ELT and employee travel as needed when visiting local offices

    Collaborate with People, IT, Marketing, Finance, and other relevant departments to ensure alignment of regional office operations with company policies and goals.

    Build and distribute a monthly newsletter for Nuix EMEA and share with global Workplace team.

    Ability to be 4 days a week onsite in our London office, with 3 days a week an option for quiet weeks.

    Attention to detail to deliver high quality output
    Ability to work well under pressure, emotionaly resilient and intelligence in the face of competing demands and conflict.
    Proven experience in an HR/Office Management team in an office environment
    Nuix is on an incredible journey of transformation, aligning our strengths with our ambitions to pursue greater opportunities. To find out more about who we are and what we are doing, please visit our web page.

    Finding Truth in a Digital World.

    Nuix creates innovative software that empowers organizations to simply and quickly find the truth from any data in a digital world.

    We are a passionate and talented team, delighting our customers with software that transforms data into actionable intelligence.

    In doing so, we co-create a dynamic and purposeful company culture that we can be proud of and want to belong to.

    Hybrid role, 3 days a week in the office

    ~ Exceptional Work-Life Balance:

    Enjoy 25 days of holiday, plus bank holidays, providing you with ample time to recharge and spend quality moments with loved ones


    Leading Parental Support:
    Our market-leading Primary Carer Parental Leave acknowledges the importance of family, providing comprehensive support during significant life moments.
    ~ Benefit from individual Private Medical Insurance provided by Vitality, ensuring your health is a top priority


    Financial Security and Planning:

    Take advantage of our Salary Exchange pension scheme, offering a strategic and efficient way to plan for a secure financial future.

    ~ Team Building and Camaraderie:

    Engage in Bi-Annual team events, fostering a sense of unity, collaboration, and shared success


    Holistic Employee Support:

    Access our Employee Assistance Program, providing resources and assistance to address personal and professional challenges, ensuring your holistic well-being.

    ~ Peace of Mind with

    Life Insurance:

    Enjoy peace of mind with life insurance coverage at 4 times your salary, providing financial protection for you and your loved ones.

    ~ Continuous Learning and Development:

    Fuel your professional growth with an Individual Learning Fund of GBP 600 per year, empowering you to invest in your skills and stay at the forefront of your field.

    ~ Flexible Work Arrangements:

    Embrace a flexible work culture with the opportunity to work from anywhere for up to 1 month per year.

    ~ We welcome all applications and are a flexible employer. We embrace hybrid working with 2 days per week in our London or Frankfurt office, provides the perfect blend of flexibility and collaboration.

    #
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