- Welcome guests: offer toptier service directing visitorsto relevant offices or personnel triage calls and emails.
- Coordinate general office operations: overseeoffice inventory supplies key card access participate in new hiretraining on operations and mail room logistics (organize deliveriesshipping mail distribution & postage).
- Oversee recycling and shredding programs.
- Process department invoices.
- Contribute to internal newsletter develop and maintaindepartment SharePoint page update internal documents.
- Provide support for Zipcar and Blue Bike programs.
- Communicate building and equipment issues toOperations Manager and Building Management.
- Support staff and external events: organize cateringproduction entertainment and guest speakers.
- Assist in preparation for Council Meetings and ExecutiveCommittee Meetings.
- Assist MAPCs digitalworkflow for processing contracts including signature facilitation.
- Communicate with DocuSign and SeamlessRepresentatives to relay needs organize multidepartment meetings toaddress issues and assist in training staff.
- On occasion support external meetings by providinggeneral event assistance; may involve travel to locations in metroBoston where meetings are being held.
- Assiststaff members with miscellaneous administrative projects andshortterm research tasks.
- Other duties asassigned.
- Candidates for this position should have aminimum of two years professional office experience in officeadministration.
- Associates degree or higher preferred or equivalentcombination of education and experience.
- Successful candidates for this position willdemonstrate all or most of the following:
- Excellent customer service skills and strongoral and written communication skills.
- Know of Ability to originate and completeassigned tasks on own initiative is a plus.
- Proficiency in the MS OfficeSuite (Word Excel PowerPoint Outlook Teams) is required.
- Excellent writtenoral presentation and interpersonal communication skills arerequired.
- Ability towork with minimal supervision and respond well to change inbusiness needs in a multifaceted fastpaced environment is required.
- Indepth experiencewith operating and communication platforms (SharePoint Zoom).
- Ability to identifystreamline and make recommendations to improve administrativeprocesses and procedures.
- Ability to work on multiple tasks and tolerate frequentinterruptions.
- Ability to balance multiple priorities and to seekassistance in doing so when necessary.
- Strong research skills and resourcefulnessabilities.
- Excellentprofessional phone manner strong communication skills.
- Excellent attention to detailwithin a fastpaced and entrepreneurial environment.
- A passion for working in amissiondriven agency and a commitment to diversity and inclusion.
- Experienceformatting documents such as flyers labels and reportshelpful.
- Ability towork in Adobe Suite (Photoshop InDesign etc.) a bonus.
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Description
Position: OperationsAssistant
Location: Boston MA02111 (Parttime)
Duration: 1Months (Possible Extension)
Payrate: $24 hourly
Shift Schedule: Monday Friday (24 Hours perweek)
**Note: This will bea parttime 3 days per week fully in office role.
**PerClient want them to have boosters as wellsince they will be coming in the office and interacting with staff.Or at least be full vaccinated and willing to getboosters. Job Summary:The Operations Assistant will support the work of theagency and organize the physical space of the agency. A candidatemust be comfortable working independently prioritizing andmultitasking activities and gaining an understanding of the work.Responsibilities:
