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    Team Administrator - London, United Kingdom - Turner & Townsend

    Turner & Townsend
    Turner & Townsend London, United Kingdom

    1 week ago

    Default job background
    Full time
    Description
    Job Description

    Key day-to-day activities will include the following, but not limited to:

    • Team Administration support to the Programme Advisory Team
    • Manage travel bookings for the team.
    • Produce, format and amend CVs, minutes, letters, reports, presentations and any other documents as requested
    • Keep all team documents up-to-date (mailing lists, organisational charts etc.)
    • Prepare and submit monthly mileage and expense claims for the team
    • Inputting contractor timesheets onto the finance system on a weekly basis
    • Inputting purchase orders onto the finance system as and when required
    • Deal with queries on the phone and in person from the team
    • Point of contact for new starters into the team
    • Photocopying, printing, binding, laminating and scanning documents as requested
    • Collect and distribute post
    • Providing day-to-day assistance to the Business Assistants as necessary to contribute to the smooth running of the team
    • Booking meetings & meeting rooms as requested and maintain and manage electronic booking system.
    Qualifications

    Essential Experience:

    • Excellent written and verbal communication skills
    • Experience of dealing with complex diary management
    • Pro-active and approachable – well organised, innovative and a strong communicator
    • Ability to work under pressure, to deadlines, manage multiple tasks and ability to prioritise
    • Proficient in Microsoft Word, Excel and PowerPoint.
    • Knowledge of construction and/or professional services industry
    • The ability to learn new procedures quickly and liaise with clients and staff on many different levels
    • The role holder must have experience taking responsibility for managing their work and working with minimal supervision to achieve the outcomes required for the team
    • Customer service / client facing skills
    • Experience of dealing with confidential material
    • Experience of supporting on event organisation
    • Experience of basic finance administration/system eg: invoicing, purchase ledger.

    Desirable Experience:

    • Experience working in Dynamics365

    Key attributes:

    • Resilient, can-do attitude
    • Diligent with a great attention to detail
    • Excellent organisational and administrative skills
    Additional Information

    Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

    We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

    Turner & Townsend Alinea is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

    Please find out more about us at

    #LI-MM1

    SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

    Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

    Twitter

    Instagram

    LinkedIn

    It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

    Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.

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