Executive Assistant - Manchester, United Kingdom - Gi Group

Gi Group Manchester, United Kingdom

2 weeks ago

Healthcare

Description

Job Title: Executive Assistant
Type of Business: Public Sector
Location: Remote with occasional travel to London or Leeds
Hourly Rate: £ £17.69 depending on experience
Start Date: ASAP
Length of Contract: Until June 2024 with the possibility of extension
Hours: 37.5

GI Group are now seeking to appoint an Executive Assistant to our Public Sector client. The Executive Assistant will will work as part of a team in delivering an efficient and effective Business Management Support service. They will support a Senior Director to ensure that they manage their day as efficiently as possible.

Main Duties of the Executive Assistant:

Organise and manage documentation for meetings and events, including preparation of agendas and minutes of meetings, tracking actions and timeframes as appropriate
Organise and produce reports, papers, presentations and other similar documentation in accordance with organisational timeframes.
Provide effective diary management for Senior Managers and the team, ensuring that appointments are planned and coordinated, and run to schedule.
Organise and plan meetings and events as directed, including sending invitations, booking venues, making travel arrangements, arranging speakers and providing relevant papers and material.
Assist with the setting up and management of effective business processes
Work with all team members in the collection of information for performance reporting on relevant team projects.
Act as a contact point for teams, dealing with and responding effectively to complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously.
Handle significant quantities of confidential and sensitive information on behalf of the Senior Managers, always ensuring the appropriate degree of confidentially and discretion is adopted at all times.
Act as a contact point for teams, dealing with and responding effectively to complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously.
Handle significant quantities of confidential and sensitive information on behalf of the Senior Managers, always ensuring the appropriate degree of confidentially and discretion is adopted at all times.

Role Requirements:

Attention to detail and thorough administrative skills
Strong IT skills
Ability to work on own initiative and as part of a team
Discretion and the ability to maintain confidentiality
Prior experience of supporting Board Members and Senior Managers
Experience in preparing Board papers, agendas, and minute taking
Experience with complex diary management

Hiring Contact: Laura Vieira
Agency: GI Group

If you would like any further information about any vacancies before applying, please feel free to contact

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