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    Executive Assistant - London, United Kingdom - Designit

    Designit
    Designit London, United Kingdom

    3 weeks ago

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    Description

    Designit is seeking a Executive Assistant to work closely with and support the CEO and COO in achieving their business goals.

    This position requires a proactive and resourceful individual who can manage a variety of tasks and work independently with minimal supervision. It is a great opportunity to work on exciting projects and have direct day to day mentorship on running a global company.

    The Executive Assistant will be responsible for the following tasks:

    Calendar Management and Travel Coordination

    • Manage multiple executive calendars and ensure that all scheduling conflicts are resolved
    • Prioritize meetings and appointments based on business needs and criticality
    • Organize and coordinate travel arrangements including flights, hotels, and ground transportation
    • Anticipate visa requirements and manage visa applications for international travel

    Expenses and Budget

    • Manage expense reports and reimbursements for executives
    • Ensure compliance with company policies and procedures
    • Work with finance and accounting teams to manage budgets and forecasts

    Communication and Correspondence

    • Draft and proofread emails, letters, and other documents on behalf of executives
    • Manage and prioritize incoming and outgoing correspondence
    • Serve as a point of contact for internal and external stakeholders
    • Support the preparation of presentations, content collation, reports, and other materials

    Qualifications :

    • 3+ years of experience in similar role supporting senior leaders
    • Excellent organizational and time-management skills
    • Strong communication skills and ability to interact with people at all levels of the organization
    • Ability to maintain confidentiality and handle sensitive information
    • Proficient in Microsoft Office Suite and experience with scheduling and project management tools

    At Designit, we value innovation, collaboration, and excellence. We are looking for a proactive and self-motivated individual who shares our values and can support our senior leaders in achieving their goals. If you are a dynamic and detail-oriented Executive Assistant, we encourage you to apply for this exciting opportunity.

    Would you like to join:

    • A social, collaborative, and playful work environment, with an open-minded and diverse culture
    • Knowledge-sharing sessions, designed to cultivate cross-discipline talent with speakers from inside and outside Designit
    Want to know more?

    Hit the Apply button

    Please apply in English, as that is our main language in Designit.

    Will you now or in the future require sponsorship for employment visa status (e.g., H-1B visa status)? *

    Designit is committed to ensuring that all candidates have an equal opportunity to be considered for employment. Please let us know if you need any reasonable accommodation to participate in the job application or interview process.

    GDPR Terms and Conditions *

    When you apply for a job at Designit, you accept that we will act as data controller for your personal information. This means we will register, collect and process the personal data you have disclosed in your application, including any photos, videos, files or other attachments. Your personal data will only be used for evaluating and contracting applications who have applied for a job at Designit.

    We handle the personal data from your application confidentially and in compliance with local laws and regulations.

    We may share your application with our employees involved in the recruitment, and third parties who help us in the recruitment process, including recruitment companies, providers of personality tests, etc.

    We will keep your application and other information for a period between 6-24 months after the recruitment process has been completed. In order to also comply with local laws, this retention period varies from country to country. If you want to learn more, please see the relevant recruitment privacy policy .

    By Submitting your personal data and application, you:

    1. declare that you have definitely, totally, absolutely read, understood and accepted the above and the recruitment privacy policy

    2. declare that the information submitted to us is complete and true to the best of your knowledge

    3. give your consent to the processing of the information you submit now and in the future for the purpose of recruitment

    Designit has my consent to collect, store, and process my data for the purpose of considering me for employment, and for up to 182 days thereafter. *

    #J-18808-Ljbffr
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