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    HR & Talent Administrator - London, United Kingdom - Crew Clothing Head Office

    Crew Clothing Head Office
    Crew Clothing Head Office London, United Kingdom

    1 week ago

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    Full time
    Description
    HR & Talent Administrator - Crew Clothing - Full Time
    At Crew Clothing, we believe clothes are about so much more than "just clothes". Designed with the spirit of the south coast in every stitch, our crossed oars are a mark of timeless British style. These are clothes for life's best moments.
    We believe in collaboration, kindness and creativity, in celebrating our successes and championing our customer at every step of the way. From '93 to now, people have been at the heart of everything we do. It's in our name – Crew.

    Purpose of the role:
    Responsible for various administrative HR tasks, including coordinating HR meetings, providing administrative support, maintaining the Learning Management System (LMS), and assisting with recruitment processes. This role will require excellent organisational skills, attention to detail, proficient writing skills, a basic understanding of all Microsoft office programs, willingness to travel on a regular basis and the ability to work effectively in a fast-paced retail environment.

    Responsibilities:

    Data Management

    • General
      management of employee records and HR data,
    • Referencing
      employees where necessary
    • Making amendments
      to T&C's for employee contracts,
    • Support in
      building manual contracts,
    • Ensuring reports
      are generated where necessary and policies remain signed and up to date,
    • Assisting where
      necessary with the implementation of new policies and updates.

    Meeting Coordination:

    • Find and book
      meeting spaces for ad hoc HR meetings across all retail areas.
    • Able to travel to
      HR meetings and take accurate notes.

    Administrative Office
    Support:

    • Type up meeting
      notes and drafting basic letters for employees when necessary.
    • Assist with
      office mail, including posting out and receiving delivery.
    • Manage orders for
      office stationary and breakfast supplies.

    Meeting Preparation:

    • Support in the preparation of various meetings,
      including inductions, product knowledge filming sessions, and client visits.

    Training Logistics:

    • Book transportation and
      accommodation for store manager training sessions.

    Learning Management System
    (LMS):

    • Keep the LMS (Nimble) up to
      date with information on starters and leavers.
    • Conduct bi-weekly checks to
      identify employees who need to complete mandatory training.


    Office Engagement:

    • Support in building an
      inclusive and welcoming culture across the office by being actively involved
      and assisting in monthly engagement initiatives.

    Employee Lifecycle
    Management:

    • Assisting with the onboarding
      process for new hires, including checking RTW, coordinating start date &
      Induction with payroll & HR.
    • Receive resignations from
      retail employees and ensure proper leaver processes are followed by making
      Payroll, HR & Talent aware.

    Recruitment Activities:

    • Post vacant positions on our
      Applicant Tracking System (ATS), Harri.
    • Approve sales advisor roles via
      Harri when roles are requested by Store Managers.
    • Manage sales advisor
      recruitment for both current and new store openings including induction &
      ensuring 5, 10 & probation reviews are taking place.
    • Keep track of live vacancies in
      stores and follow up on stores not keeping up with roles posted on Harri to
      ensure a great candidate experience.
    • Conduct first-stage telephone
      interviews for supervisor positions.
    Key Skills and Experience:
    Essential -

    Organisational Skills: Ability to manage multiple tasks, prioritize
    effectively, and meet deadlines in a fast-paced environment.

    Attention to Detail: Precision and accuracy in administrative tasks such
    as data entry, record-keeping, and documentation.

    Proficient Writing Skills: Clear and concise written communication for
    composing emails, memos, reports, and other documents.

    Basic Understanding of
    Microsoft Office Programs    : Competency
    in using essential software like Word, Excel, PowerPoint, and Outlook for
    various administrative tasks.

    HR Knowledge: Basic understanding of HR processes and procedures,
    including recruitment, onboarding, and employee relations.

    Administrative Support: Providing assistance to HR & Talent team members
    and other staff members as needed, including scheduling meetings, preparing
    materials, and managing correspondence.

    Willingness to Travel: Ability to travel as required
    for meetings, note taking, training session support and any other business
    need.
    Desirable -

    Interpersonal Skills: Ability to interact effectively with employees,
    candidates, and stakeholders at all levels of Crew Clothing.



    Learning Management System
    (LMS) Maintenance    : Familiarity with
    managing and updating content within an LMS, including course creation, user
    management, and reporting.

    Problem-Solving Skills: Capacity to identify issues and find practical
    solutions independently or collaboratively.

    Customer Service Skills: Providing support to employees and candidates with
    professionalism and empathy.

    Adaptability: Flexibility to adjust to changing priorities, tasks,
    and environments.

    Teamwork: Collaborating with colleagues to achieve common
    goals and support the overall HR function.

    Technology Proficiency: Familiarity with HR Systems software and other
    relevant tools.

    Project Management Skills: Ability to coordinate and
    manage various HR projects or initiatives effectively.


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