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    Finance and Credit Assistant - United Kingdom - Universally Speaking Limited

    Universally Speaking Limited
    Universally Speaking Limited United Kingdom

    2 weeks ago

    Default job background
    Description
    Our Vision

    A world-class partner to the games industry, trusted to deliver the highest quality services with passion, expertise and agility.

    Our Purpose

    To serve our partners by enhancing the experience of gamers across the world through our passionate and expert team.

    Our Values
    Quality, Passion, Agility, Customer Intimacy, Teamwork
    Role Purpose

    The role reports into the Financial Controller but the post holder will liaise across all departments and sites to ensure internal controls are followed with regard to authorisation of invoices and payment runs.

    While the responsibilities of the role are largely within Accounts Payable there will be a requirement to perform other duties within a small Finance team.

    The role could suit candidates who can work on a part-time basis, working 20 – 25 hours the week depending on the business needs.

    The role is hybrid, your presence in the office will be required one or two days a week.

    Location:
    Wyboston Knowledge Centre Wyboston Lakes, Great N Rd, Wyboston, Bedford MK44 3BY


    Key Accountabilities:
    Full responsibility for Purchase Ledger mailbox.
    Distribute invoices to the relevant budget holders for approval.
    Match Invoices with Purchase Orders.
    Apply appropriate GL codes, liaising with FC and post invoices on Sage.
    Generate payment run reports from Sage and arrange payments as authorised by FC

    Sole responsibility of processing staff expense claims, ensuring compliance with company policy and set up timely payments to employees.

    Post Receipts and Payments, Direct Debits from bank statements daily and ensure balances are reconciled.
    Reconcile Supplier Statements with Sage Ledger.

    Distribute credit card statements to Company card holders, ensuring compliance with company policy, process transactions on Sage with appropriate GL, Department and vat codes.

    Raise Sales invoices on Sage, get approval and email to customers.
    Assist the FC in automating processes where feasible.
    ONS Returns.
    Assist and support with month end process.
    To produce monthly reports and ad hoc reports as required.
    Ad hoc finance routines.
    Qualifications and Experience

    This role is key to the smooth running of the Accounts Payable function within Finance, ensuring key accounts are settled on time.

    The post holder will be hands-on and organised to meet internal payment cycles as well as ad hoc payments as required.

    The post holder should demonstrate experience of assisting with other routines within Finance.


    Core Competencies:
    The following competencies are essential to the role:

    Fully proficient in Microsoft Office applications (Word, Excel, Outlook, etc)
    Excellent communication skills at all levels.
    Diligent with strong attention to detail.
    Able to work on own initiative, and under pressure.
    Experience of sole responsibility of Purchase Ledger
    A self-starter, able to prioritise with a flexible approach.
    Experience of using Sage 50 will be a distinct advantage.

    Ability to input journals into accounting system will be beneficial, not essential – on the job training will be provided.


    Training
    Wellbeing Portal including Live Chat and Support
    Mini Health checks as part of the Employee system Program
    Online CBT
    Social events and celebrations
    #J-18808-Ljbffr
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