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    Office Production Team Assistant - Bristol, United Kingdom - Warner Media, LLC.

    Warner Media, LLC.
    Warner Media, LLC. Bristol, United Kingdom

    6 days ago

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    Description

    Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next...

    From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves.

    To provide Personal Assistance to the Head of Wall to Wall West, the Director of Programmes & the Creative Director of Twenty Twenty
    Manage the day-to-day smooth running of a busy production office
    Coordinate and problem solve across development, production and the office
    Be the main contact for anything Bristol Office related
    To receive all production Deliverables and maintain information regarding the company's back catalogue

    Diary Management for the Head of Wall to Wall West, the Director of Programmes & the Creative Director of Twenty Twenty.

    Booking weekly domestic travel. Organise any international travel and accommodation, providing itineraries when applicable.

    Expenses, petty cash and monthly credit card reconciliations for Wall to Wall West and Twenty Twenty productions and team members who have left the business.

    Development and pre-production:

    Help organise recces, book travel and accommodation and manage finances of a production in development and pre-production until a cost manager has been set up
    Help organise Legal & Business Affairs, Accounts and Post-production set up meetings for all new Wall to Wall West/ Twenty Twenty productions
    Organise a meeting with Wall to Wall West/ Twenty Twenty Production Management before and towards the end of post-production to ensure all deliverables both to broadcaster and Wall to Wall/Twenty Twenty have been completed
    Working with the London PTA Team on the long-term archiving, retrieval and destruction of files of rushes and long term storage of Production folders (signed releases, location agreements, contracts)
    Additional drive – Make sure Films make up an additional drive containing the Deliverables of final episodes. This should be a Wall to Wall Bristol Drive that remains in the office for further reference.

    Assisting the Production Managers welcome new Wall to Wall West/twenty Twenty staff - including email signatures, completing relevant new starter forms, passport scans and preparing desks, enrolling all new starters on to the compulsory Health and Safety training courses, sending them log in details and ensuring the course has been completed.

    Work with the London Talent Team to manage work experience placements in the Bristol office
    Organising building passes and any additional required passes
    Welcoming new starters and giving them an office tour including letting them know fire exits, drills etc,
    Coordinating with the London team, and relevant Awarding body to submit both companies for awards throughout the year, collecting, organising and submitting all necessary clips and paperwork


    General office duties:
    Receiving visitors for key production personnel; Overseeing office equipment and maintenance, liaising with either the landlord or the London IT help desk when necessary
    Overseeing the office seating plan, coordinating with new teams where they will be sat in the office
    Coordinating the day to day management of suppliers, building maintenance, weekly maintenance checks by Mitie.

    Assuming responsibility for keeping a tidy office; encouraging production storage and wrap up, liaising with Facilities and IT where applicable.

    Coordinate buying any office furniture, pictures and general décor,

    Overseeing any internal and external props storage, including our storage container at Safe Store, Bedminster ensuring a storage inventory is kept up to date.

    Independently organising & overseeing all company events both internal and external including the Christmas party

    Oversee the safe-keeping and inventory of equipment including cameras, drives H&S equipment, IT equipment, etc held in the office for Wall to Wall West/Twenty Twenty.

    Ensure all laptops are properly logged in and out – who is using them and on what production. Book conference calls and set up online calls
    Update Twenty Twenty Productions Limited's website
    Assist with maintaining a social media presence on Twenty Twenty's Twitter & Instagram
    Book couriers/taxis/travel as requested
    Update the Quikbase database with status and details of Twenty Twenty productions and key developments
    Previous experience in a Television Production environment
    Computer literate with ability to use diary management tools
    Excellent phone manner with ability to communicate clearly and confidently with all staff
    Flexible approach and outlook, comfortable with managing workload and deadlines that may involve some occasional late working and occasional working away from the office
    Championing Inclusion at WBD

    Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us.

    Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law.

    If you're a qualified candidate and you require adjustments or accommodations to search for a job opening or apply for a position, please contact us at #
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