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    Executive Support Officer Contract Full Time - Cardiff, United Kingdom - Yolk Recruitment Ltd

    Yolk Recruitment Ltd
    Yolk Recruitment Ltd Cardiff, United Kingdom

    1 week ago

    Default job background
    Full time
    Description

    Yolk Recruitment Public Sector and Not-for-Profit is proud to be working exclusively with Community Housing Cymru, the voice of housing associations in Wales, to appoint an Executive Support and People Officer.

    CHC represent 34 not-for-profit housing associations that provide almost 165,000 homes to 10% of the Welsh population.
    Their collective vision is to make Wales a country where good housing is a basic right for all.
    CHC's members work throughout Wales, providing homes and services to a wide range of people.

    As their trade body, CHC fight for the things they need to support their communities, and to ensure that together they can achieve their vision.

    As an influential voice, CHC work to secure stable and sufficient funding, alongside a policy framework that supports investment in new and existing homes and support services.

    Along with working closely with CHC members, Senior Management, Suppliers, External Event Venues, CHC Board, and Stakeholders, you will provide proactive, confidential, professional and high level support to the Chief Executive and Deputy CE/Director of Policy.

    The successful candidate will oversee an effective and efficient high-level People Administration service to the Director of Finance and Governance, also liaising with external HR Consultants as and when required.

    Executive Support to the Senior Leadership Team - You will provide support to the Senior Leadership Team (SLT) with internal and external projects to drive the organisation forward.

    Diary management, co-ordinating meetings, booking rooms and venue bookings.
    Organise and book international and domestic travel.
    Producing and circulating and filing agendas and document management.
    Project administration work including updating project planning and reporting documentation.
    Upcoming projects include but are not limited to work around affiliation fees, procedural improvements and Welsh Language.
    Manage emails, post and telephone calls.

    HR and Administrative Support - Update CHC's database and undertake data cleansing campaigns to ensure that all details are up to date.

    Undertake HR administration duties such as updating the HR system and running off timely reports, assisting in the administration of training logs, L&D planning and goal setting reporting.

    Support the recruitment process at CHC, ensuring that job descriptions are posted to the website and third party sites.

    Support with candidate management and ensure that the EDI guidelines are adhered to.
    Organise any required all-staff training and away days.
    Facilities Management -~ Be the 'go to' person regarding questions and queries on CHC's serviced offices.
    ~ Monitor the contract to ensure that the contracted services are provided in the expected manner and in accordance with the contract.
    ~ Be responsible for the collection, scanning and allocation of post, which is sent to the office, ensuring that staff receive scanned copies of the post in a timely manner.
    ~ Demonstrable track record of providing efficient, high-level executive support to a Senior Leadership Team.
    ~ Competent at minute taking and proof-reading reports, data and producing agendas.
    ~ Experienced in diary and calendar management and booking international and domestic travel.
    ~ NVQ Business Administration Level 1, or suitable administrative experience.
    ~ Demonstrate excellent customer service skills with evidence of working with a range of stakeholders.
    ~ Full-time (35 hours per week), permanent opportunity offering a competitive salary.
    ~ Flexible working - focussing on outputs not time worked.
    ~25 days holiday per year, increasing to 30 days by year 5.
    ~4 additional days leave at Christmas.
    ~ Enhanced maternity, adoption, and paternity leave.
    ~ Paid for cash health plan.
    ~ Cycle to work scheme.
    ~ Subsidised gym membership.
    ~ Social events and get-togethers.
    ~ Externally benchmarked salaries, reviewed every three years.
    ~ Annual cost of living award.

    We recruit temporary, contract and permanent hires for 1 off specialist needs or for volume campaigns. We support our applicants to navigate the public sector recruitment processes and secure their dream jobs.
    Yolk Recruitment is an equal opportunities employer and embraces diversity in our workforce.

    We employ the best people for the job at hand and actively encourage applications from all qualified candidates, regardless of gender, age, race, religion, sexual orientation, disability, educational background, parental status, gender identity or any other protected characteristic.

    We champion and celebrate diversity at Yolk allowing our team to bring their whole selves to work.
    The Shell, Anchor Court, Cardiff CF24 5JW
    If you're a business owner or hiring manager, Yolk can help you find your next superstar.
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