- The primary role is to ensure that the appointments are completed on time during the day. Any jobs re-arranged for another day must have been authorised by the manager, with the notes fully updated and emails sent to confirm.
- Ensure that completed PPM tasks comply with statutory and regulatory compliance.
- Planning the engineers' and sub-contractor daily routines and deploying orders/ jobs for attendance.
- Managing the engineers' time throughout the day and prioritising critical works.
- Updating job statuses. You will update the status of all works orders to completion including client systems and regularly report as to the productivity of the engineers throughout the day.
- Undertake any other duties as required by the manager and company from time to time, when these duties are necessary.
- Ensure all certification is uploaded for the supervisor to validate/ verify.
- Ensure appointments are processed, inputted onto the relevant systems/ trackers and jobs attended within the specified timescales.
- Provide supervisor with appointment details to enable verification of work deployed to engineers.
- Update planned and preventative maintenance (PPM) schedules according to the data provided by clients/ engineers.
- The role requires good knowledge of building maintenance services/engineering associated with repairs and installation works, as well as experience within social housing contracts and construction or building services industry.
- Full understanding and knowledge of responsive repair contracts.
- Working knowledge of H&S legislation, regulations and ACOPs.
- Able to plan, prioritise, and coordinate, multi-task and complete work assignments within deadlines.
- Excellent communication (both verbal and non-verbal) across all levels of the business.
- IT and computer literate.
- Strong skills in Microsoft packages.
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Administrator/Planner - London, United Kingdom - GEM Environmental Building Services Ltd
Description
GEM is a rapidly expanding, London-based SME delivering mechanical and electrical services for both the public and private sector. We provide a variety of services from one off installations and servicing, to capital investment schemes and planed preventative maintenance programs with an emergency call out service 24 hours a day, 365 days of the year.
The Planner will plan and manage engineers' and sub-contractors workload/diaries, control the works allocation from pre-arranged programmes and make further appointments for any follow on works.
There will be a number of variables throughout the day that will have to be taken into consideration. There might be a need to issue alternative engineers with further appointments and/or re-plan a job for later time/ date, possibly organising additional labour to attend and assist with the works, based on capacity and location or time constraints of completing other major works.
Key Responsibilities
Key Skills and Experience
Terms and Conditions
This is a full-time permanent role based in Kentish Town, North London. We are offering a salary of £27,500.
If you are interested in this position, please apply within or send CV directly to Hazel on
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