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office manager - Scotland, United Kingdom - Workingmums
Description
Office Manager - Part Time Reference : APR Location : 00 Pro Rata Benefits : Pension Scheme, Life Assurance Scheme, 26 days' Annual Leave (pro rata)Duration : 2 years
This is a Fixed-Term, Part Time contract for 20 months, for 30 hours per week .
The RSPB reserves the right to extend or make this role permanent without further advertising dependent on business needs at the end of the contract term.
A vacancy for a part-time (30 hours per week, flexible) Office Manager has arisen at our RSPB Scotland HQ in Edinburgh on an 20-month contract.
This opportunity arises at a time of change for both the office and staff, as we move to remote ways of working and make plans to look for an alternative, smaller office provision that meets current occupancy.
Work with the project team to implement a change in our office provision, most likely an office downsize and move during 2025Update asset registers for equipment so that decisions can be made about equipment required in future arrangements
Be the key point of contact for suppliers involved with any office move in order it is undertaken efficiently and according to our procedures
Undertake other duties required to physically move our office provision from one arrangement to another.
In the meantime manage the current office and facilities in line with risk assessments and environmental standards
Respond to maintenance needs ensure the building is compliant with relevant legislation and tenancy agreements and that RSPB receives value for money
Manage the buildings maintenance budget to ensure all services are provided in a cost-effective way (including gas, electricity and water) and that all legally required paperwork is up to date
Ensure that the office operates in accordance with RSPB's environmental procedures and ensure that the "Green Dragon" accreditation is maintained and improved upon
Provide a professional service is provided to staff, volunteers and visitors to the office
Manage our small fleet of vehicles
We are seeking a candidate who has experience of managing an office or who wants to develop into a facilities role and has the ability to learn quickly.
Organisational skills will be used to ensure that all records, some of which are legally required, are kept up-to-date and that the resources required by colleagues, such as stationery, fleet vehicles, printing and postage are readily available to them.
Knowledge of Microsoft Office applications (especially Outlook, Word, Excel and PowerPoint), plus the ability to impart this knowledge on to othersAbility to develop creative solutions to problems
Ability to use own initiative but also be a key player in a project team
Experience of organising administrative support and rotas
Full, manual driving licence that is valid in the UK (for fleet vehicle management).
Knowledge of office or facilities management
Experience in an office manager, facilities manager, or senior administrative role/similar
If you would like to apply and find out more about this position, please click the apply button to be directed to our website.
We are committed to developing an inclusive and diverse RSPB, in which everyone feels supported, valued, and able to be their full selves.
People of colour and disabled people are currently underrepresented across the environment, climate, sustainability, and conservation sector. The RSPB is an equal opportunities employer.This role is not eligible for UK Visa Sponsorship - the successful applicant will need to have a pre-existing Right to Work in the UK in order to be offered an employment contract.
