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    Finance Assistant - Birmingham, United Kingdom - HS2

    HS2
    HS2 Birmingham, United Kingdom

    6 days ago

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    Description
    Job Description

    12 month Fixed Term Contract

    Salary: Base salary: £22,300pa to c.£27,900pa depending on skills and experience. In addition, we offer flexible benefits fund of 15% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website.

    HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

    As a Finance Assistant (Accounts Payable) at HS2 you will be responsible for ensuring that all invoices are processed accurately and in a timely manner. Demonstrating the ability to support stakeholder, deal with queries effectively to ensure payments to suppliers are within due dates.

    About the role:
    • Identify invoices processed and paid are in compliance with the purchase to pay policy.
    • Co-ordinate and with all areas of HS2 to ensure queries are resolved, liaising with external suppliers and stakeholders as necessary, participate in regular meeting to stakeholders are made aware if invoices cannot be processed and paid.
    • All invoices to be recorded by obtaining regular statements from suppliers and fully reconciled.
    • Invoices and VAT to be entered accurately across supplier accounts as assigned and managed effectively.
    • Close monitoring of unmatched receipts and unmatched invoice levels, with follow up action to ensure invoices are cleared for payment in a timely manner.
    • Process all invoices which have failed to process through the workflow due to lack of PO, Receipt, approval, liaising with stake holders and suppliers to resolve.
    • Taking ownership of a portfolio of suppliers, to ensure all invoices, statement, queries and payments are made within a timely manner.
    • Land Access schedules are uploaded daily.
    • Respond to all queries within the 48-hour SLA.
    • Critical suppliers are paid in line with cash forecast
    • Resolve all invoices on hold.
    • Resolve all invoices and supplier issues which are removed from payment run.
    • Actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.
    About You:

    Skills:
    • Strong organisational skills and attention to detail.
    • Knowledge of VAT requirements.
    • Experience is shard service centre and able to communicate effectively keeping to tight deadlines.
    • Ability to work with minimal supervision to get the daily queries completed on time and with accuracy.
    Knowledge:
    • Familiar with the end to end P2P process, and familiarity with financial IT/ERP systems and related processes.
    • Oracle fusion or similar finance system
    • Knowledge of purchase ledger process and supplier management.
    • Knowledge of accountancy principles related to payments and liabilities.
    Type of experience:
    • Previous document scanning solution experience
    • Experience of using MS Office suite, or equivalent
    The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect.

    It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.

    As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept.

    Any offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks.

    We ask for a variety of detail in your online application, however we perform the first assessment of suitability for a role based solely on the information in your CV. In a further development of our efforts to create a more diverse workforce, your CV will be anonymised and personal information will be removed during the first stage of the application review. This removes bias from the process and makes it even more important that you attach an updated word version of your CV for each new application ensuring you include evidence directly related to the criteria in the job advert. Watch this video on how we remove bias in the recruitment process: Removing bias in the recruitment process - YouTube.

    Any applications received after the closing date will not be considered.About Us

    High Speed 2 (HS2 Ltd) will be the UK's new high speed rail network. As well as improving capacity, the new scheme will shorten journey times between a number of Britain's major population centres, boost the economy and create thousands of jobs.

    HS2 Ltd will create a skills legacy and develop a diverse range of talent. We aim to be a leader in EDI practice by creating a safe & inclusive working environment for all our staff - living our values of Safety, Respect, Integrity and Leadership.

    In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

    HS2 Ltd is also a safety-critical organisation. Employees are required to ensure reasonable care of their own and others' health and safety by taking personal responsibility for working to our 'Safe at Heart' programme principles and following safe working procedures at all times.

    HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential.
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