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    Receptionist - london, United Kingdom - Istituto Marangoni

    Istituto Marangoni
    Istituto Marangoni london, United Kingdom

    5 days ago

    Default job background
    Part time
    Description

    Job summary

    To manage and ensure high-standard reception operations at the London Fashion School, the role involves overseeing and organising various administrative and logistical tasks.

    Key purpose of the role

    • To ensure the timely opening and closing of the school, maintaining security by following procedures; monitoring logbook; regularly monitor the coming in and coming out of the School.
    • To greet and welcome visitors, providing essential information and orientation, managing visitor sign-ins and sign-outs, and maintaining accurate visitor records.
    • To oversee the attendance of students and teachers, recording student attendance occasionally using SINAPTO.
    • To print safety and labelling signage for the Student and Academic Services Department during exams and for the Facility Team.
    • To operate the switchboard, manage incoming calls, take detailed notes, and forward messages to appropriate offices.
    • To provide general support including handling shipments, typing documents, and performing internal translations.
    • To offer support to students by providing general information and assistance as needed.
    • To handle mail and manage the shipment process for both national and international couriers.
    • To organise national and international business travel for staff, including flights, hotels, and taxis, and manage diaries for directors and managers as required.
    • To assist the Facilities Manager in coordinating meetings and events, managing facilities-related issues, and maintaining logs.
    • To cover library duties as required, including opening and closing, managing software, lending books, and addressing student queries.
    • To manage the storeroom, organise stationery orders, and liaise with suppliers to fulfil business needs.
    • To keep delivery boxes organised on dedicated shelves in the storage room.
    • To establish and maintain inventory systems for stationery, kitchen, and first aid supplies, regularly checking inventory levels and replenishing as needed.
    • To log and securely store lost and found items.
    • To support administrative tasks for the Student and Academic Services Department.

    Skills and competencies

    • Bachelors Degree (preferred)
    • Excellent knowledge of the English language spoken and written
    • Email and phone etiquette knowledge
    • Good knowledge of the office package
    • Good basic knowledge of Mac systems
    • Team work skills
    • Excellent interpersonal and communication skills
    • Excellent customer service skills
    • Ability to remain calm in every situation and communicate at every level
    • Interest for education, fashion and design is an advantage

    Remuneration package

    • 30 days annual leave + bank holidays
    • Lunch Vouchers
    • Medical insurance
    • Cycle to work scheme
    • Enhanced maternity leave
    • LinkedIn Learning
    • Weekly delivery of fresh fruit, free tea and coffee
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