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    Medical Affairs Team Assistant - London, United Kingdom - Autolus Limited

    Autolus Limited
    Autolus Limited London, United Kingdom

    1 week ago

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    Description

    Role Summary

    To provide efficient Team Administrative support to the Vice President of Medical Affairs and team members within the US Medical Affairs department.

    Key Responsibilities


    • Provide Team Assistant support to support to the Vice President of Medical Affairs and team members within the US Medical Affairs department.


    • Multiple calendar management – liaising with external/internal VIPs, medical and scientific collaborators, suppliers, consultants, and colleagues.


    • Arrange complex domestic and international travel, conference attendance, and accommodation.


    • Flexibility to adapt to different time zones to suit team needs.


    • Scheduling meetings F2F, TC's and VC's (using software such as MS Teams / WebEx).


    • Organize meetings during congress / conferences.


    • Manage, create, and receipt Purchase Orders where required.


    • Minute Taking (ad-hoc).


    • Manage incoming e-mail and post, corresponding on behalf of senior management in a timely manner, as requested.


    • Collate, check, reconcile expenses for the designated Executives while maintaining a record of expenses - to assist with budget and planning, using Microsoft D365 or other company systems.


    • Organization of other ad-hoc meetings/interviews, as requested.


    • Working closely with the other members of the Corporate Support team to organize and support events (i.e., conferences).


    • To provide other Executive Assistants with support during leave or absences.


    • Any other duties as required following consultation with the hiring manager.


    • The position-holder will be responsible for adhering to all health and safety guidance, provided by the Company.

    Demonstrated skills and competencies E – Essential P - Preferred Experience


    • At least 5 years' experience working in an office environment providing high quality personal assistance support to senior level executives (E)


    • Experience working in biotech/pharma industry or hospital or medical clinic setting (E)


    • Experience coordinating complex travel logistics and working across different time zones (e.g., to set up conference calls etc.) (E) Qualifications


    • Educated to Degree Level or equivalent relevant experience (P)


    • A degree in science or healthcare related fields (P)

    Skills/Specialist knowledge


    • Microsoft Office Skills - excellent proficiency in Word, Excel, PowerPoint, and Outlook required (E) Excellent time management skills with the ability to multi-task (E)


    • Excellent organizational skills (E)


    • Strong written and verbal communication skills (E)


    • Ability to handle details of a highly confidential and critical nature (E)


    • Ability to prioritize and manage own workload amid conflicting demands and busy work periods (E)


    • Excellent attention to detail (E)


    • Result oriented with a positive outlook and a willingness to learn (E)


    • Ability to effectively receive and communicate feedback (E)


    • Ability to think ahead and anticipate issues before they arise and proactively solve these (E)


    • Ability to work under pressure and be flexible as part of a small team (P)

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