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    Contract Administrator - Canary Wharf, United Kingdom - Total Facilities Recruitment Limited

    Total Facilities Recruitment Limited
    Total Facilities Recruitment Limited Canary Wharf, United Kingdom

    3 days ago

    Default job background
    Temporary, Full time
    Description
    My client is a leading Facilities company looking for an experienced administrator. You will have knowledge of working within a Facilities environment and be able to hit the ground running.

    Mon – Fri 8am – 5pm

    Essentials


    • Must have experience working in a Building Maintenance company or Facilities industry

    Duties:

    • Responsible for all reactive jobs received through the customer support process – ensuring
    • Writing report Dealing with WIP
    • Preparation of reports and documentation
    • Updating of electronic records
    • Material ordering and administration
    • Subcontractor's administration
    • Raising PO and invoices
    • Production of valuations and presentation of results
    • Quote logging and processing
    • Collating timesheets from engineers, chasing and checking quality of data
    • Contract set-up (PPM / System support)
    • Application billing preparation
    * that they are processed for payment correctly according to the contract terms, specification and schedule of rates


    • Responsible for all quotations and estimates – ensuring that they are processed for payment correctly according to the contract terms, specification and schedule of rate
    • Chasing and escalation within the regions all SLA & KPI breaches
    • Co-ordination of Site Audits
    • Co-ordinate monthly meetings and reviews generally
    • PPM & Reactive Works Reporting
    • Liaising with regional team over client requirements for scheduling ad-hoc works
    • Collation of stats for invoicing (reactive and ppm's)
    • Validation of all reactive charges submitted by the regional teams
    • Valuation of all quotations/estimates submitted by the regional teams
    • Assisting colleagues with the team where necessary
    • Co-ordinate Audits on behalf of Regional Managers
    • Co-ordinate monthly meetings and reviews generally
    • Experience in delivering high-class customer service
    • An excellent telephone manner is essential


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