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    Fleet and Facilities Coordinator - London, United Kingdom - Druce

    Druce
    Druce London, United Kingdom

    1 week ago

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    Description

    Druce & Co International is a global leader in luxury residential real estate offering clients an individualised approach on their journey to local or international property investment.

    Headquartered in Central London with 6 additional London based offices and regional offices in Dubai and Singapore.

    We are specialists in premium residential property and capital market investments and are committed to delivering bespoke service to our valued clients.

    Druce is seeking a skilled Facilities and Fleet Manager to ensure the smooth operation and safety of our facilities and fleet.

    The facilities and fleet manager oversees all aspects of building functions and guarantees the safety and functionality of all Druce offices, currently sitting at 7 offices with further expansion this year.

    Duties include running routine safety inspections, corresponding with contractors, planning maintenance work, maintaining records, and overseeing refurbishments, renovations and relocations of current and future Druce offices.

    You will also be responsible for managing all aspects of fleet operations, including vehicle maintenance, scheduling, procurement, and compliance.

    Our ideal candidate is well-versed in facilities management processes and exhibits high multitasking and organisational abilities.

    Ensure all building facilities adhere to proper safety standards
    Comply with all health and safety policies and procedures and UK standards
    Maintain equipment and building provisions to meet health and safety requirements
    Organise and plan building instalments and refurbishments
    Prepare and implement project budgets and timeframes
    Communicate with external contractors/vendors and landlords to whom Druce lease any premises off
    Managing building and system emergencies as they arise
    Sourcing contractors and suppliers for repairs, maintenance, cleaning, renovations, waste disposal, security and IT systems
    Developing building plans outlining strategies for improving efficiency and reducing costs and forecasting the facility's future needs
    Ensuring building maintenance reports are up to date
    Maintain all company vehicles, ensuring servicing is up to date and company processes and policies are followed
    Develop and implement comprehensive fleet management policies and procedures
    Oversee the maintenance and repair of all company vehicles to ensure they are safe and in optimal working condition
    Coordinate vehicle inspections and ensure compliance with all regulatory requirements
    Manage vehicle procurement, including negotiating contracts with suppliers and vendors
    Create and maintain accurate records of vehicle inventory, maintenance history, and expenses
    Arrange and facilitate the companies car parking arrangements

    Knowledge of HVAC and other building systems
    Excellent time management and multitasking skills
    Contract handling experience
    Business management, including scheduling, strategic planning and administration
    Familiarity with regulatory requirements related to fleet operations

    We offer a competitive salary, benefits package, and opportunities for growth and advancement within the company.

    If you are passionate about property management and have a track record of success, we would love to hear from you.

    As an equal opportunities employer, Druce is committed to the equal treatment of all current and perspective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identify, or marriage and civil partnership.

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