- To coordinate, book and process payments for travel arrangements for employees, including flights, accommodation, transportation, and other necessary arrangements when required.
- Research and compare prices, availability, and quality of travel options such as flights, hotels, and car rentals to secure the best rates and accommodations.
- Set-up and manage accounts with vendors and travel agencies to obtain the most favourable terms and conditions for corporate travel bookings.
- Support the delivery team in preparing and distributing travel itineraries, including all relevant details such as flight information, hotel reservations, car rentals etc.
- Assist employees in resolving any travel-related issues or emergencies, including flight cancellations, missed connections, lost luggage, etc.
- Support the business with staying up to date with industry trends, travel regulations, and emerging technologies to continuously enhance the travel management process.
- Maintain and update a database of employee travel profiles, including preferences, frequent flyer accounts, passport details, and other relevant information.
- Inform and provide documentation to the internal accounting team for any travel cost reimbursement.
- Strong organisational and multitasking skills.
- Excellent attention to detail, ensuring accuracy in all travel arrangements and documentation.
- Exceptional communication and interpersonal skills to effectively interact with employees, hotels, vendors, and travel agencies etc.
- Knowledge of computer programs used in daily office administration functions such as word processors, spreadsheets and specialised office management tools.
- Knowledge of travel policies, visa regulations, and international travel requirements advantageous.
- Strong negotiation skills to secure favourable rates and terms with vendors and travel agencies.
- Ability to handle and resolve travel-related issues or emergencies promptly and efficiently.
- Ability to maintain confidentiality and handle sensitive information related to employee travel.
- Ability to reconcile all payments processed for expense reporting.
- Bachelor's degree in business administration, hospitality management, or a related field. Desirable but not essential.
- Experience as a Travel Coordinator, Travel Agent, or a similar role in corporate travel management. Desirable
- Knowledge of travel booking systems, online travel portals, and travel management tools. Beneficial.
- Proficient in using Microsoft Office Suite and other relevant software applications.
- Awareness of budgeting and expense management processes.
- Strong customer service orientation.
- Ability to work independently with minimal supervision.
- Flexibility to adapt to changing travel arrangements and schedules.
- Fluency in written and spoken English, with additional language skills being an advantage.
- Competitive Salary
- 30 days UK Holidays, including Bank Holidays
- Training & Development
- Employee Assistance Programme
- Pension Plan
- Be part of a fast-growing tech company, with many opportunities for you
- Free parking at the office.
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Corporate Travel Coordinator - Bracknell, United Kingdom - KCP Ltd
Description
KCP has gone from strength to strength by being passionate about what it does. We have built a legacy of trust with our customers in the hospitality industry, and they have been delighted by our' can-do attitude and "will do 'promise. We have worked with more than 2000 businesses in 40 countries providing various telecommunication services such as Network & Security Infrastructure, Wi-Fi Networks, CCTV Systems, AV&TV Integration, Smart Systems as automated Meeting Rooms, Digital Signage, Digital Key, and Smart Hotel concepts incl IoT
As a Corporate Travel Coordinator, you will be responsible for organising and coordinating all aspects of corporate travel arrangements for employees within the company. You will be responsible to ensure that all travel arrangements are made efficiently, cost-effectively, logged and recorded in accordance with company policies and procedures. You will work closely with employees, air lines, travel agencies, car hire, and vendor accounts to ensure a smooth and hassle-free travel experience for our staff.
Please be aware that we can only consider candidates with the legal right to work in the UK for this job position. Regrettably, sponsorship opportunities are not available for this role.
Responsibilities
Qualifications
