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Swindon

    Manager of Contract Management - Swindon, United Kingdom - UK Research and Innovation

    UK Research and Innovation
    UK Research and Innovation Swindon, United Kingdom

    Found in: Jooble UK O C2 - 13 hours ago

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    Description

    Hours :
    Full-time


    Contract Type:
    Open-ended


    Location :
    Polaris House, Swindon (Hybrid working)

    The Board is chaired by Sir Andrew Mackenzie and brings together a broad range of very senior experts and leaders.

    The team plays a critical role in the successful functioning of the leadership bodies and in facilitating the development, management and decision-making of the organisation.

    This is a varied and challenging role that requires the ability to build trusted relationships with senior stakeholders and peers, deliver at pace, communicate and collaborate effectively and have excellent attention to detail.

    The Secretariat Manager is responsible for leading the provision of secretariat and administrative support to senior leaders and officials, liaising with stakeholders both inside UKRI and wider government.

    You must be able to react quickly and independently to pan-UKRI secretariat requests, effectively manage inboxes and diaries with the ability to address competing priorities and undertake relevant administrative duties required of a demanding Secretariat function.

    The immediate team is based in Swindon. Travel and staying away for a short visit will be expected for the occasional meeting.
    P rovide secretariat support to the UKRI board, executive committee, and high-level assurance and decision-making committees of UKRI
    C oordinate the effective management of committee Forward Schedules and Action Logs to ensure committees have a strategic and forward-looking linked programme of work
    L ead management of meeting arrangements, securing meeting dates and venues, liaising with private office colleagues of the senior leadership team
    L ead management of committee papers, including drafting agendas, commissioning papers, liaising with paper authors, providing chair's briefs and drafting meeting minutes
    A ttend planning and agenda meetings with members of UKRI's senior leadership team and other senior stakeholders
    P lan and organise an annual programme of UKRI board outreach visits, away days and focus sessions
    W ork pan-UKRI to facilitate planning discussions and manage the information flow between UKRI board, executive team members and other high-level governance committees
    C ontribute to the annual cycle of committee effectiveness reviews, terms of reference reviews, Annual Report and Accounts submissions and annual reports to Board and ExCo
    E nsure records and documentation are created, shared and retained in accordance with UKRI's regulatory requirements, including but not limited to:

    • General Data Protection Regulation (GDPR)
    • Data Protection Act (DPA)
    • Management of information assets
    ~ Understanding of legal, regulatory and policy requirements underpinning the governance and secretariat function
    Ability to act with integrity, independence, and open mindedness in supporting the senior leadership and delivering the team's responsibilities
    Experience working in a Secretariat team and of line management
    Experience working with an organisation's senior leadership and across staff at all levels
    Demonstrable experience of planning, organising and recording events, including minute taking
    Ability to advise and influence senior leadership and to enable discussion and solutions
    Ability to deliver high standards of written and oral English

    Sponsorship is only possible for this role where the candidate meets the New Entrant criteria (see: ) or currently holds a Skilled Worker visa issued before 4 April 2024.

    Together we build an independent organisation with a strong voice and vision to ensure the UK maintains its world-leading position in research and innovation.

    Choosing to come to work at UKRI means that you will have access to a whole host of benefits from a defined benefit pension scheme, excellent holiday entitlement, access to employee shopping/travel discounts and salary sacrifice cycle to work scheme.

    We also value diversity of thought and experience within inclusive groups, organisations and the wider community. Disability Confident Employer

    As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy/ies.

    We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

    Please contact us to request accommodation.
    Online applications only preferred for this role.

    Assessment will only be based upon the content of your submitted covering letter and CV and not the 'experience' section of the application.

    UKRI seeks to ensure it creates and maintains a system of openness, fairness and inclusion - a collaborative, trusted environment, which is attractive to and accessible to everyone who is interested in developing their career with us.

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