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    Payroll Specialist - London, United Kingdom - Octavia

    Octavia
    Octavia London, United Kingdom

    1 week ago

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    Description

    The Payroll Specialist will be a key part of the financial accounting team of five within the Finance function. The Payroll Specialist will lead the payroll processing function. You will be responsible for processing the monthly payroll for permanent and bank staff, preparing payment schedules and handling reconciliations.

    The Payroll Specialist will provide an excellent customer service within the finance team and to the wider organisation.

    Key Responsibilities

    PAYROLL (Estimated 75%)

    • To be solely responsible for processing the monthly payroll from start to finish for over 500 employees
    • Maintain pay records in i-Trent
    • Support internal users of the iTrent system, providing advice and solving problems as required
    • Ensuring effective salary calculations for all aspects of pay and deductions including starters, leavers, SSP, SMP, SPP, bonus, overtime, season ticket loans, child care vouchers, expense etc. Making sure that all authorisations, payroll controls, payroll compliance and regulatory requirements are met
    • To work closely with the HR department to ensure that changes are correctly recorded. To proactively identify process inefficiencies and collaborate towards an improved and more productive process that enhances both employees and managers experience
    • Ensure HMRC submissions are made accurately and in compliance with tax legislation
    • Submit returns to HMRC including, RTI submission monthly as well as year-end submissions including P45, P60, P11D, PSAs, LGPS return etc. Liaising with HMRC regularly and resolving any associated queries Process the annual performance payment and cost of living uplift
    • Answer queries from employees and other organisations, including HMRC, and third parties in general, on all aspects of payroll
    • Undertake payroll reconciliation to ensure balances are as expected and liaise with finance accounting assistant if a correction is required
    • Undertake other ad hoc tasks on a monthly, quarterly and annual basis as required

    OTHER - Assisting Finance Team (Estimated 25%)

    • Prepare the weekly Retail Shops Performance reports
    • Ensure the weekly rent debit run is processed
    • Assist in the accounting processes for complex/technical areas of the organisation, for example rent accounting, prepaid cards, charity shop accounting, fixed assets, component accounting, rent setting and service charges

    Requirements

    For this position, we have listed the requirements we believe are essential for this role:

    Experience

    • Proven track record of processing monthly payroll, posting journals, preparing reconciliations and processing high volume transactions
    • Strong knowledge of iTrent or other similar payroll system.
    • Ability to work to a fast paced environment with tight deadlines

    Knowledge

    • Ability to deal with complex payroll queries
    • Statutory rules and regulations knowledge, such as maternity, sickness and shared parental leave
    • Strong attention to detail
    • Strong customer service and relationship building skills
    • Fully embrace collaborative working and continuous improvement culture.

    Qualifications / Skills

    • Part qualified and working towards completing their qualification

    Benefits

    The salary for this role is c£38,600 per annum with up to 10% pension contribution.

    We also offer a fantastic additional benefits:

    • Flexible-working
    • Life Assurance
    • Employee Wellbeing App/ Mental Health Support
    • Online GP Service
    • Cycle to work
    • Opportunities for self-development with over 60 courses available to self-enrol
    • Opportunities to volunteer in our Charity Retail Stores or on our Befriending Programme

    Together, we continue to build an inclusive culture that encourages, supports and celebrates the diverse voices of our employees. Everyone is welcome.

    Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

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