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Sunderland

    HR & Admin Assistant - Sunderland, Tyne and Wear, United Kingdom - AESC UK

    AESC UK
    AESC UK Sunderland, Tyne and Wear, United Kingdom

    1 week ago

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    Description

    Position:

    HR & Admin AssistantReports to: HR SpecialistLocation: Sunderland, England, United KingdomExpectations:We are looking for an HR & Admin Assistant with exceptional organizational skills and a methodical approach to tasks.

    The ideal candidate is self-motivated and detail-oriented and maintains structured workflows.

    This role involves significant responsibility in managing visa procedures for Vendors and our own employees on Short-Term Assignments (STAs) , ensuring a smooth and compliant journey for international projects.

    We value candidates who are eager to tackle difficult problems, push the limits of what is possible, and prioritize team success beyond their own achievements.

    Additionally, we require an unwavering positive attitude towards sustained hard work.

    Join us in this exciting opportunity to contribute to the expansion of our product portfolio and make a significant impact in advancing energy sustainability.


    Key Responsibilities:

    Visa and Work Permit Management:
    Provide comprehensive visibility on various visa and work permit types to support business visits and short-term & long-term assignments to UK

    Support and Advisory:
    Provide comprehensive support on visa-related queries, offering clear and informative answers to assist employees throughout the visa application process

    Process Streamlining:
    Create and maintain detailed checklists for all visa and work permit application requirements to ensure completeness and compliance

    Quality Assurance:
    Oversee the quality and successful submission of visa and work permit applications, verifying the accuracy and completeness of all documents

    Keep alignment:
    Track and report on visa application statuses, keeping all stakeholders informed of progress and any issues that arise

    Coordination:

    Act as the primary coordinator for all visa and work permit applications from China and Japan to the UK, ensuring timely and successful processing.

    Liaise with external partners, including immigration lawyers, to facilitate the efficient processing of visa applications.


    Qualifications:


    Bachelor or Master from all disciplines are welcome to apply, with a preference for those majoring in Human Resources, Administration, or Management.

    Fluency in both English and Chinese is required.
    Previous experience in visa coordination or related fields is highly preferred.
    Ability to work independently and with high self-motivation.
    Exceptional organizational and planning skills, with a keen eye for detail.


    Contract Details:


    This position is preferred on a 12-month full-time contract basis, with the possibility for further opportunities based on performance and organizational needs.

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